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All Weather 3G Surface Replacement

Cardiff University

This public procurement record has 1 release in its history.

Planning

29 Jul 2026 at 16:34

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cardiff University is planning works to replace the all-weather 3G artificial turf pitch and associated warm-up area at its Sport Fields in Llanrumney, Cardiff. The scope is expected to cover removal and disposal of the existing surface and associated materials; inspection and assessment of the existing base and shockpad where required; supply and installation of the replacement pitch and warm-up area; sports line markings; testing, certification and commissioning; and handover of warranties, maintenance guidance, operating manuals, certification and compliance records. The facility must be fit for purpose and suitable for intensive university, community and performance sport use. This is a sports-ground construction and artificial-turf replacement project, including related sports-field maintenance and repair works. The procurement is for works delivered at the Cardiff University Sport Fields, CF3 4JN.

This procurement is at the planning and early market-engagement stage; it is an intention to procure, not an invitation to tender. Cardiff University expects to refine the scope, specification, commercial structure and tender strategy after engagement. A pre-market engagement event and guided site tour are planned for 12 August 2026 at the Cardiff University Sport Fields. Suppliers wishing to attend must register by 12 noon on 6 August 2026, with attendance limited to two people per supplier. A questionnaire will follow, with responses expected by 21 August 2026. The anticipated future notice date is 23 September 2026. One lot is planned, with an indicative contract period from 23 February to 31 July 2027. The estimated value is £240,000 excluding VAT, or £300,000 including VAT. The planned procurement is above threshold.

The future tender is likely to suit specialist sports-surface contractors, artificial-turf manufacturers and installation firms, including businesses able to provide an integrated design, removal, ground assessment, installation, line-marking, testing and commissioning service. Relevant experience of delivering comparable 3G artificial-turf or sports-facility refurbishment contracts will be important, particularly where facilities remain suitable for intensive university, community and performance sport use. Suppliers should be prepared to demonstrate how they manage existing base and shockpad conditions, construction risks, quality assurance and handover. The buyer is seeking market insight, lessons from similar contracts and practical measures to mitigate foreseeable risks while securing efficient, customer-focused delivery and value for money. Businesses should prepare evidence of technical capability, completed projects, compliance documentation, warranties, maintenance guidance and operating manuals before the procurement reaches the tender stage.

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Notice Information

Notice Title

All Weather 3G Surface Replacement

Notice Description

Cardiff University is undertaking early market engagement to inform the development of its upcoming procurement for the supply, installation, testing and commissioning of a replacement 3G artificial turf pitch and warm-up area at the Cardiff University Sport Fields - Llanrumney (CF3 4JN) The Contractor shall be responsible for ensuring that all elements of the installation are fit for purpose and suitable for intensive university, community and performance sport use. The project will include the following elements, but not limited to: * Removal and disposal of the existing artificial turf surface and associated materials. * Potential inspection and assessment of the existing base construction and shockpad. * Supply and installation of a replacement 3G Artificial Turf Pitch. * Supply and installation of an associated 3G artificial turf warm-up area. * Installation of all required sports line markings. * Testing, certification and commissioning of the completed facility. * Provision of warranties, maintenance guidance and operation manuals. * Handover of all certification and compliance documentation. The objectives for the engagement are: * To establish the level of interest in the tender opportunity * To gain an understanding of your experience of similar contracts, incorporating any lessons learnt to drive improvements. * To listen, reflect and mitigate any foreseeable risks within the proposed contract tender exercise to ensure that the service delivered at Cardiff University remains customer centric, efficient and offers value for money. * To inform the University's final tender strategy, specification refinement, and commercial model. The pre-market engagement event will be held on 12th August 2026 at Cardiff University Sport Fields. This will involve a guided tour of the facility that we are looking to resurface, with a brief overview provided of the whole site and insight into its normal operation Suppliers interested in attending the pre-market engagement event must complete and return the registration form via the correspondence function on the Universities e-tender portal In-Tend. https://in-tendhost.co.uk/cardiffuniversity/ Suppliers will be limited to 2 attendees. The deadline for registering attendance at the event is 12 Noon, 6th August 2026. Interested suppliers will be provided with a timeslot following the registration deadline. The University reserves the right to reject an application to attend sent after this time. Following this presentation, a questionnaire will be published on the tendering portal to gain insights from suppliers. The deadline for returning this questionnaire is Friday 21st August 2026. The University reserves the right to reject a response sent after this time. This stage does not formally commence a procurement process. Participation in this pre-market engagement is voluntary and will not provide any advantage or disadvantage in any subsequent tender process. The University anticipates refining the scope and commercial structure following this pre market Engagement. Insights gained will inform the final tender documentation.

Planning Information

Cardiff University is undertaking early market engagement to inform the development of its upcoming procurement for the supply, installation, testing and commissioning of a replacement 3G artificial turf pitch and warm-up area at the Cardiff University Sport Fields – Llanrumney (CF3 4JN) The Contractor shall be responsible for ensuring that all elements of the installation are fit for purpose and suitable for intensive university, community and performance sport use. The project will include the following elements, but not limited to: • Removal and disposal of the existing artificial turf surface and associated materials. • Potential inspection and assessment of the existing base construction and shockpad. • Supply and installation of a replacement 3G Artificial Turf Pitch. • Supply and installation of an associated 3G artificial turf warm-up area. • Installation of all required sports line markings. • Testing, certification and commissioning of the completed facility. • Provision of warranties, maintenance guidance and operation manuals. • Handover of all certification and compliance documentation. The objectives for the engagement are: • To establish the level of interest in the tender opportunity • To gain an understanding of your experience of similar contracts, incorporating any lessons learnt to drive improvements. • To listen, reflect and mitigate any foreseeable risks within the proposed contract tender exercise to ensure that the service delivered at Cardiff University remains customer centric, efficient and offers value for money. • To inform the University’s final tender strategy, specification refinement, and commercial model. The pre-market engagement event will be held on 12th August 2026 at Cardiff University Sport Fields. This will involve a guided tour of the facility that we are looking to resurface, with a brief overview provided of the whole site and insight into its normal operation Suppliers interested in attending the pre-market engagement event must complete and return the registration form via the correspondence function on the Universities e-tender portal In-Tend. https://in-tendhost.co.uk/cardiffuniversity/ Suppliers will be limited to 2 attendees. The deadline for registering attendance at the event is 12 Noon, 6th August 2026. Interested suppliers will be provided with a timeslot following the registration deadline. The University reserves the right to reject an application to attend sent after this time. Following this presentation, a questionnaire will be published on the tendering portal to gain insights from suppliers. The deadline for returning this questionnaire is Friday 21st August 2026. The University reserves the right to reject a response sent after this time. This stage does not formally commence a procurement process. Participation in this pre-market engagement is voluntary and will not provide any advantage or disadvantage in any subsequent tender process. The University anticipates refining the scope and commercial structure following this pre market Engagement. Insights gained will inform the final tender documentation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d6e5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071876-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

45 - Construction work

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

37400000 - Sports goods and equipment

39293300 - Artificial grass

45112720 - Landscaping work for sports grounds and recreational areas

45212290 - Repair and maintenance work in connection with sports facilities

45236119 - Repair work on sports fields

77320000 - Sports fields maintenance services

Notice Value(s)

Tender Value
£240,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
23 Sep 2026Expired
Award Date
Not specified
Contract Period
23 Feb 2027 - 31 Jul 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cardiff University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF24 4HQ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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