Notice Information
Notice Title
All Weather 3G Surface Replacement
Notice Description
Cardiff University is undertaking early market engagement to inform the development of its upcoming procurement for the supply, installation, testing and commissioning of a replacement 3G artificial turf pitch and warm-up area at the Cardiff University Sport Fields - Llanrumney (CF3 4JN) The Contractor shall be responsible for ensuring that all elements of the installation are fit for purpose and suitable for intensive university, community and performance sport use. The project will include the following elements, but not limited to: * Removal and disposal of the existing artificial turf surface and associated materials. * Potential inspection and assessment of the existing base construction and shockpad. * Supply and installation of a replacement 3G Artificial Turf Pitch. * Supply and installation of an associated 3G artificial turf warm-up area. * Installation of all required sports line markings. * Testing, certification and commissioning of the completed facility. * Provision of warranties, maintenance guidance and operation manuals. * Handover of all certification and compliance documentation. The objectives for the engagement are: * To establish the level of interest in the tender opportunity * To gain an understanding of your experience of similar contracts, incorporating any lessons learnt to drive improvements. * To listen, reflect and mitigate any foreseeable risks within the proposed contract tender exercise to ensure that the service delivered at Cardiff University remains customer centric, efficient and offers value for money. * To inform the University's final tender strategy, specification refinement, and commercial model. The pre-market engagement event will be held on 12th August 2026 at Cardiff University Sport Fields. This will involve a guided tour of the facility that we are looking to resurface, with a brief overview provided of the whole site and insight into its normal operation Suppliers interested in attending the pre-market engagement event must complete and return the registration form via the correspondence function on the Universities e-tender portal In-Tend. https://in-tendhost.co.uk/cardiffuniversity/ Suppliers will be limited to 2 attendees. The deadline for registering attendance at the event is 12 Noon, 6th August 2026. Interested suppliers will be provided with a timeslot following the registration deadline. The University reserves the right to reject an application to attend sent after this time. Following this presentation, a questionnaire will be published on the tendering portal to gain insights from suppliers. The deadline for returning this questionnaire is Friday 21st August 2026. The University reserves the right to reject a response sent after this time. This stage does not formally commence a procurement process. Participation in this pre-market engagement is voluntary and will not provide any advantage or disadvantage in any subsequent tender process. The University anticipates refining the scope and commercial structure following this pre market Engagement. Insights gained will inform the final tender documentation.
Planning Information
Cardiff University is undertaking early market engagement to inform the development of its upcoming procurement for the supply, installation, testing and commissioning of a replacement 3G artificial turf pitch and warm-up area at the Cardiff University Sport Fields – Llanrumney (CF3 4JN) The Contractor shall be responsible for ensuring that all elements of the installation are fit for purpose and suitable for intensive university, community and performance sport use. The project will include the following elements, but not limited to: • Removal and disposal of the existing artificial turf surface and associated materials. • Potential inspection and assessment of the existing base construction and shockpad. • Supply and installation of a replacement 3G Artificial Turf Pitch. • Supply and installation of an associated 3G artificial turf warm-up area. • Installation of all required sports line markings. • Testing, certification and commissioning of the completed facility. • Provision of warranties, maintenance guidance and operation manuals. • Handover of all certification and compliance documentation. The objectives for the engagement are: • To establish the level of interest in the tender opportunity • To gain an understanding of your experience of similar contracts, incorporating any lessons learnt to drive improvements. • To listen, reflect and mitigate any foreseeable risks within the proposed contract tender exercise to ensure that the service delivered at Cardiff University remains customer centric, efficient and offers value for money. • To inform the University’s final tender strategy, specification refinement, and commercial model. The pre-market engagement event will be held on 12th August 2026 at Cardiff University Sport Fields. This will involve a guided tour of the facility that we are looking to resurface, with a brief overview provided of the whole site and insight into its normal operation Suppliers interested in attending the pre-market engagement event must complete and return the registration form via the correspondence function on the Universities e-tender portal In-Tend. https://in-tendhost.co.uk/cardiffuniversity/ Suppliers will be limited to 2 attendees. The deadline for registering attendance at the event is 12 Noon, 6th August 2026. Interested suppliers will be provided with a timeslot following the registration deadline. The University reserves the right to reject an application to attend sent after this time. Following this presentation, a questionnaire will be published on the tendering portal to gain insights from suppliers. The deadline for returning this questionnaire is Friday 21st August 2026. The University reserves the right to reject a response sent after this time. This stage does not formally commence a procurement process. Participation in this pre-market engagement is voluntary and will not provide any advantage or disadvantage in any subsequent tender process. The University anticipates refining the scope and commercial structure following this pre market Engagement. Insights gained will inform the final tender documentation.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-06d6e5
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/071876-2026
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Works
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
-
- CPV Codes
37400000 - Sports goods and equipment
39293300 - Artificial grass
45112720 - Landscaping work for sports grounds and recreational areas
45212290 - Repair and maintenance work in connection with sports facilities
45236119 - Repair work on sports fields
77320000 - Sports fields maintenance services
Notice Value(s)
- Tender Value
- £240,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 29 Jul 20261 weeks ago
- Submission Deadline
- Not specified
- Future Notice Date
- 23 Sep 20262 months to go
- Award Date
- Not specified
- Contract Period
- 23 Feb 2027 - 31 Jul 2027 1-6 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CARDIFF UNIVERSITY
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- CARDIFF
- Postcode
- CF24 4HQ
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL52 Cardiff and Vale of Glamorgan
- Delivery Location
- TLL22 Cardiff and Vale of Glamorgan
-
- Local Authority
- Cardiff
- Electoral Ward
- Cathays
- Westminster Constituency
- Cardiff South and Penarth
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/071876-2026
29th July 2026 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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