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Data Protection Services

THE EXTRACARE CHARITABLE TRUST

This public procurement record has 8 releases in its history.

Award

23 Sep 2026 at 13:59

UK7 - Contract Details Notice
Award

10 Sep 2026 at 11:14

UK6 - Contract Award Notice
TenderUpdate

21 Aug 2026 at 12:27

UK4 - Tender Notice
TenderUpdate

13 Aug 2026 at 12:19

UK4 - Tender Notice
TenderUpdate

07 Aug 2026 at 08:10

UK4 - Tender Notice
TenderUpdate

03 Aug 2026 at 15:01

UK4 - Tender Notice
Tender

31 Jul 2026 at 14:04

UK4 - Tender Notice
Planning

30 Jul 2026 at 07:47

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The ExtraCare Charitable Trust procured fully outsourced data protection services: ongoing external support for its data protection responsibilities. The requirement was classified as business and management consultancy and related services. Delivery covered England, from the North East and North West through Yorkshire and the Midlands, East and South East of England, London, and the South West. The service was procured as a single lot for the Trust.

The procurement is complete and the contract has been awarded to Governance Risk & Compliance Hub Ltd. The award was made on 9 September 2026 for £292,794 including VAT. The contract was signed on 23 September 2026 and runs from 23 September 2026 to 22 September 2029, with two optional one-year extensions, potentially extending the term to 22 September 2031. The tender used an open procedure. Eleven bids were received. Evaluation weighted quality at 60% and cost at 40%. The lot was identified as suitable for small and medium-sized businesses and voluntary, community and social enterprises.

This award demonstrates demand from the ExtraCare Charitable Trust for a supplier able to take on its data protection services on a fully outsourced basis, rather than provide only ad hoc advice. A credible competitor would need the expertise and operational capacity to manage the Trust’s ongoing data protection requirements as a sustained service, and to present a strong quality case alongside competitive pricing. The contract was awarded to an SME, and the competition attracted 11 bids, including eight from SMEs, showing that smaller specialist providers can compete for work of this scale. The Trust used an open procedure and assessed both quality and cost, with quality carrying the greater weight. Suppliers experienced in outsourced data protection support and able to evidence service quality would be well placed when this requirement next comes to market.

How relevant is this notice?

Notice Information

Notice Title

Data Protection Services

Notice Description

Fully Outsourced Data Protection Services

Lot Information

Lot 1

Renewal: The option for the Authority to extend by up to two (2) additional periods of twelve (12) months, up to a maximum Contract Term of five (5) years.

Planning Information

ExtraCare Charitable Trust undertook preliminary market engagement with a number of potential suppliers to inform its approach to the procurement of outsourced Data Protection Services. The engagement included individual supplier meetings and the purpose was to improve ExtraCare's understanding of the market. Any supplier wishing to express an interest in this opportunity or seek further clarification may contact the Procurement Team by email at Procurement.team@extracare.org.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d719
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090153-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79400000 - Business and management consultancy and related services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
£292,794 £100K-£500K
Contracts Value
£292,794 £100K-£500K

Notice Dates

Publication Date
23 Sep 20261 weeks ago
Submission Deadline
25 Aug 2026Expired
Future Notice Date
31 Jul 2026Expired
Award Date
9 Sep 20264 weeks ago
Contract Period
23 Sep 2026 - 22 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE EXTRACARE CHARITABLE TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV3 2SN
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Coventry
Electoral Ward
Wyken
Westminster Constituency
Coventry East

Supplier Information

Number of Suppliers
1
Supplier Name

GOVERNANCE RISK & COMPLIANCE HUB LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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