Notice Information
Notice Title
Data Protection Services
Notice Description
The ExtraCare Charitable Trust is seeking to appoint an experienced provider to deliver outsourced Data Protection services to support and strengthen the organisation's data protection, privacy and information governance arrangements. All information regarding the tender can be found within the tender documents. Please email procurement.team@extracare.org.uk, quoting the FTS Reference and Tender Title, for further clarification. The procurement process will be conducted electronically via e-mail "procurement.team@extracare.org.uk" and Bidders will be e-mailed with the documents relating to the procurement. All communications (including submission of Tenders) should be carried out via e-mail to procurement.team@extracare.org.uk.
Lot Information
Lot 1
Renewal: The option for the Authority to extend by up to two (2) additional periods of twelve (12) months, up to a maximum Contract Term of five (5) years.
Planning Information
ExtraCare Charitable Trust undertook preliminary market engagement with a number of potential suppliers to inform its approach to the procurement of outsourced Data Protection Services. The engagement included individual supplier meetings and the purpose was to improve ExtraCare's understanding of the market. Any supplier wishing to express an interest in this opportunity or seek further clarification may contact the Procurement Team by email at Procurement.team@extracare.org.uk
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-06d719
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/075030-2026
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79400000 - Business and management consultancy and related services
Notice Value(s)
- Tender Value
- £250,000 £100K-£500K
- Lots Value
- £250,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 7 Aug 20265 days ago
- Submission Deadline
- 25 Aug 20262 weeks to go
- Future Notice Date
- 31 Jul 2026Expired
- Award Date
- Not specified
- Contract Period
- 16 Sep 2026 - 16 Sep 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE EXTRACARE CHARITABLE TRUST
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- COVENTRY
- Postcode
- CV3 2SN
- Post Town
- Coventry
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG3 West Midlands
- Small Region (ITL 3)
- TLG33 Coventry
- Delivery Location
- TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
-
- Local Authority
- Coventry
- Electoral Ward
- Wyken
- Westminster Constituency
- Coventry East
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/075030-2026
7th August 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/073268-2026
3rd August 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/072740-2026
31st July 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/071954-2026
30th July 2026 - Preliminary market engagement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/Attachment/A-20329
Clarification Questions and Answers 1 - 07/08/2026
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-06d719-2026-08-07T08:10:12+01:00",
"date": "2026-08-07T08:10:12+01:00",
"ocid": "ocds-h6vhtk-06d719",
"initiationType": "tender",
"parties": [
{
"id": "GB-COH-02205136",
"name": "THE EXTRACARE CHARITABLE TRUST",
"identifier": {
"scheme": "GB-COH",
"id": "02205136"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PPLZ-4412-MJVZ"
}
],
"address": {
"streetAddress": "7 Harry Weston Road, Binley Business Park",
"locality": "Coventry",
"postalCode": "CV3 2SN",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKG33"
},
"contactPoint": {
"email": "procurement.team@extracare.org.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.extracare.org.uk/",
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
}
],
"buyer": {
"id": "GB-COH-02205136",
"name": "THE EXTRACARE CHARITABLE TRUST"
},
"planning": {
"milestones": [
{
"id": "engagement",
"type": "engagement",
"description": "ExtraCare Charitable Trust undertook preliminary market engagement with a number of potential suppliers to inform its approach to the procurement of outsourced Data Protection Services. The engagement included individual supplier meetings and the purpose was to improve ExtraCare's understanding of the market. Any supplier wishing to express an interest in this opportunity or seek further clarification may contact the Procurement Team by email at Procurement.team@extracare.org.uk",
"dateMet": "2026-07-29T00:00:00+01:00",
"status": "met"
}
],
"documents": [
{
"id": "071954-2026",
"documentType": "marketEngagementNotice",
"noticeType": "UK2",
"description": "Preliminary market engagement notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/071954-2026",
"datePublished": "2026-07-30T07:47:31+01:00",
"format": "text/html"
}
]
},
"tender": {
"id": "1TN26WP",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Data Protection Services",
"description": "The ExtraCare Charitable Trust is seeking to appoint an experienced provider to deliver outsourced Data Protection services to support and strengthen the organisation's data protection, privacy and information governance arrangements. All information regarding the tender can be found within the tender documents. Please email procurement.team@extracare.org.uk, quoting the FTS Reference and Tender Title, for further clarification. The procurement process will be conducted electronically via e-mail \"procurement.team@extracare.org.uk\" and Bidders will be e-mailed with the documents relating to the procurement. All communications (including submission of Tenders) should be carried out via e-mail to procurement.team@extracare.org.uk.",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "79400000",
"description": "Business and management consultancy and related services"
}
],
"deliveryAddresses": [
{
"region": "UKC",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKH",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKC",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKH",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKC",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKH",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKC",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKH",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 300000,
"amount": 250000,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"lots": [
{
"id": "1",
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-09-17T00:00:00+01:00",
"endDate": "2029-09-16T23:59:59+01:00",
"maxExtentDate": "2031-09-16T23:59:59+01:00"
},
"hasRenewal": true,
"status": "active",
"value": {
"amountGross": 300000,
"amount": 250000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"description": "Details can be found in the tender documents.",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "cost",
"name": "Cost",
"description": "Details can be found in the tender documents",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality",
"description": "Details can be found in the tender documents.",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "cost",
"name": "Cost",
"description": "Details can be found in the tender documents",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality",
"description": "Details can be found in the tender documents.",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "cost",
"name": "Cost",
"description": "Details can be found in the tender documents",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
]
}
]
},
"renewal": {
"description": "The option for the Authority to extend by up to two (2) additional periods of twelve (12) months, up to a maximum Contract Term of five (5) years."
}
}
],
"communication": {
"futureNoticeDate": "2026-07-31T23:59:59+01:00"
},
"status": "active",
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"submissionMethodDetails": "All information regarding the tender can be found within the tender documents. Please email procurement.team@extracare.org.uk quoting the FTS Reference and Tender Title, to express interest and receive the full suit of Tender Documents. The procurement process will be conducted electronically via e-mail \"procurement.team@extracare.org.uk\" and Bidders will be e-mailed with the documents relating to the procurement. All communications (including submission of Tenders) should be carried out via e-mail to procurement.team@extracare.org.uk. Our website can be found here: https://www.extracare.org.uk/",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2026-08-25T17:00:00+01:00"
},
"enquiryPeriod": {
"endDate": "2026-08-18T17:00:00+01:00"
},
"awardPeriod": {
"endDate": "2026-09-07T23:59:59+01:00"
},
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "A-19984",
"documentType": "biddingDocuments",
"url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-19984",
"format": "application/x-zip-compressed"
},
{
"id": "072740-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/072740-2026",
"datePublished": "2026-07-31T14:04:13+01:00",
"format": "text/html"
},
{
"id": "A-20040",
"documentType": "biddingDocuments",
"url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-20040",
"format": "application/x-zip-compressed"
},
{
"id": "A-20041",
"documentType": "biddingDocuments",
"url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-20041",
"format": "application/x-zip-compressed"
},
{
"id": "073268-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/073268-2026",
"datePublished": "2026-08-03T15:01:48+01:00",
"format": "text/html"
},
{
"id": "A-20329",
"documentType": "biddingDocuments",
"description": "Clarification Questions and Answers 1 - 07/08/2026",
"url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-20329",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "075030-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/075030-2026",
"datePublished": "2026-08-07T08:10:12+01:00",
"format": "text/html"
}
],
"amendments": [
{
"id": "075030-2026",
"description": "Clarification Questions and Answers added - 07/08/2026"
}
]
},
"language": "en"
}