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Committee Management System

CORNWALL COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

31 Jul 2026 at 12:01

UK2 - Preliminary Market Engagement Notice
Planning

30 Jul 2026 at 08:55

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cornwall Council is initiating a procurement process for a modern Committee Management System (CMS) as part of its planning stage to better understand industry capabilities, delivery models, and indicative costs. The process is currently in the planning phase with a Request for Information (RFI) being conducted as soft market testing. Interested businesses are invited to review and respond via the Proactis Due North portal by 24th August 2026. This project is situated in Truro, United Kingdom, and falls under the 'Software package and information systems' industry category, with an estimated contract value of £100,000. A further notice is expected around 1st November 2026 as part of the ongoing communication for this initiative.

This tender represents a valuable opportunity for businesses in the software sector, particularly those with expertise in committee management systems. Small and medium-sized enterprises (SMEs) as well as voluntary, community and social enterprises (VCSEs) are especially encouraged to participate due to the suitability criteria outlined by Cornwall Council. Engaging in this early market engagement phase can position businesses advantageously for future contract opportunities as it will help the Council shape their proposal requirements, ultimately fostering growth and establishing a foothold in governmental software solutions.

How relevant is this notice?

Notice Information

Notice Title

Committee Management System

Notice Description

Cornwall Council is conducting a soft market test to understand current capabilities, delivery models and indicative costs for modern committee management systems (CMS). As part of developing our plans and specifications to meet this requirement we are issuing this Request for Information (RFI). Information on the Authorities requirement can be found on the https://www.supplyingthesouthwest.org.uk/ portal under the project "Committee Management System DN822343" Please review and respond to the attached Word document uploaded to the project. Please provide your response via the Proactis Due North portal by the time and date stated on the project. It is intended that the responses supplied will enable the Council to consider developing a business proposal. Any such proposal would be subject to the development and approval of a business case, and, as such, this exercise implies no commercial commitment. This is not a formal tender document. Please direct any queries through the messaging function on the portal.

Planning Information

Cornwall Council is conducting a soft market test to understand current capabilities, delivery models and indicative costs for modern committee management systems (CMS). As part of developing our plans and specifications to meet this requirement we are issuing this Request for Information (RFI). Information on the Authorities requirement can be found on the https://www.supplyingthesouthwest.org.uk/ portal under the project “Committee Management System DN822343” Please review and respond to the attached Word document uploaded to the project. Please provide your response via the Proactis Due North portal by the time and date stated on the project. It is intended that the responses supplied will enable the Council to consider developing a business proposal. Any such proposal would be subject to the development and approval of a business case, and, as such, this exercise implies no commercial commitment. This is not a formal tender document. Please direct any queries through the messaging function on the portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d736
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072701-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jul 20265 days ago
Submission Deadline
Not specified
Future Notice Date
1 Nov 20263 months to go
Award Date
Not specified
Contract Period
1 Jan 2027 - 30 Jan 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CORNWALL COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TRURO
Postcode
TR1 3AY
Post Town
Truro
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK3 Cornwall and Isles of Scilly
Small Region (ITL 3)
TLK30 Cornwall and Isles of Scilly
Delivery Location
Not specified
Local Authority
Cornwall
Electoral Ward
Truro Boscawen & Redannick
Westminster Constituency
Truro and Falmouth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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