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Committee Management System

Cornwall Council

This public procurement record has 2 releases in its history.

PlanningUpdate

31 Jul 2026 at 13:01

UK2 - Preliminary Market Engagement Notice
Planning

30 Jul 2026 at 09:55

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cornwall Council is exploring a modern committee management system (CMS) to support its committee-management activities. The requirement covers software packages and information systems, including the capabilities and delivery models needed to provide a contemporary CMS. Delivery is expected across the United Kingdom, for Cornwall Council’s operations based in Truro. The council is using this exercise to help develop its plans and technical specifications before deciding whether to proceed with a procurement. The requirement is classified as goods because it concerns a software system. Suppliers able to provide, implement or support committee-management technology for a public-sector organisation should find the subject relevant, particularly those offering configurable systems and suitable service or delivery models.

This procurement is at the planning stage and is currently a soft market test and request for information, not a formal tender or invitation to bid. Cornwall Council is seeking information on current capabilities, delivery models and indicative costs, with responses intended to inform a potential business proposal subject to business-case approval. Responses to the market exercise are expected by 24 August 2026, and the council’s indicative date for a subsequent notice is 1 November 2026. The planned contract period is 1 January 2027 to 30 January 2029. The estimated value is £100,000 excluding VAT, or £120,000 including VAT. There is one planned lot, with no procedure or evaluation method yet set out.

The exercise will suit suppliers preparing to support a future public-sector CMS procurement rather than seeking an immediate contract award. Cornwall Council is looking for evidence of modern committee-management system capabilities, viable delivery models and indicative costs. Relevant businesses may include software developers, specialist CMS suppliers, implementation partners and providers able to combine technology with support, configuration or managed delivery. The requirement is marked as suitable for small and medium-sized enterprises and voluntary, community or social enterprises, so smaller specialist providers and mission-led organisations may be well placed to contribute. Suppliers should prepare clear information on system functionality, implementation approach, service model, public-sector experience and the costs and resources associated with delivery.

How relevant is this notice?

Notice Information

Notice Title

Committee Management System

Notice Description

Cornwall Council is conducting a soft market test to understand current capabilities, delivery models and indicative costs for modern committee management systems (CMS). As part of developing our plans and specifications to meet this requirement we are issuing this Request for Information (RFI). Information on the Authorities requirement can be found on the https://www.supplyingthesouthwest.org.uk/ portal under the project "Committee Management System DN822343" Please review and respond to the attached Word document uploaded to the project. Please provide your response via the Proactis Due North portal by the time and date stated on the project. It is intended that the responses supplied will enable the Council to consider developing a business proposal. Any such proposal would be subject to the development and approval of a business case, and, as such, this exercise implies no commercial commitment. This is not a formal tender document. Please direct any queries through the messaging function on the portal.

Planning Information

Cornwall Council is conducting a soft market test to understand current capabilities, delivery models and indicative costs for modern committee management systems (CMS). As part of developing our plans and specifications to meet this requirement we are issuing this Request for Information (RFI). Information on the Authorities requirement can be found on the https://www.supplyingthesouthwest.org.uk/ portal under the project “Committee Management System DN822343” Please review and respond to the attached Word document uploaded to the project. Please provide your response via the Proactis Due North portal by the time and date stated on the project. It is intended that the responses supplied will enable the Council to consider developing a business proposal. Any such proposal would be subject to the development and approval of a business case, and, as such, this exercise implies no commercial commitment. This is not a formal tender document. Please direct any queries through the messaging function on the portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d736
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072701-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
1 Nov 20264 weeks to go
Award Date
Not specified
Contract Period
1 Jan 2027 - 30 Jan 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cornwall Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TRURO
Postcode
TR1 3AY
Postcode Area
Truro
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK3 Cornwall and Isles of Scilly
Small Region (ITL 3)
TLK30 Cornwall and Isles of Scilly
Delivery Location
Not specified
Local Authority
Cornwall
Electoral Ward
Truro Boscawen & Redannick
Westminster Constituency
Truro and Falmouth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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