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Hybrid Meeting Room - Phase 2

LONDON BOROUGH OF HAVERING

This public procurement record has 1 release in its history.

Award

30 Jul 2026 at 12:34

Award Notice
Summary of the contracting process

The London Borough of Havering procured audio-visual equipment and installation services for Phase 2 of its Hybrid Meeting Room programme. The requirement was to supply and install AV equipment to convert existing meeting rooms into hybrid facilities supporting both in-person and remote attendance. The work covered delivery locations across England, including the North East, North West, Yorkshire and the Humber, East Midlands, West Midlands, East of England, London, South East and South West. The service category was installation of radio, television, sound and video equipment, with the equipment element classified as audio-visual equipment. The buying organisation is the London Borough of Havering, based in Romford.

The procurement has been awarded and the tender is complete. It used a limited procedure: a direct award without prior publication of a call for competition, permitted through CCS Network Services 3. The requirement was evaluated on price. The single lot is recorded as cancelled, but an active award and active contract are recorded for the requirement. Insight Direct (UK) Ltd was awarded the contract on 13 July 2026 for £78,000. The contract was signed on 13 July 2026. One bid was recorded. The award relates to the supply and installation of the AV equipment and services for the hybrid meeting-room conversion programme.

This procurement demonstrates demand from the London Borough of Havering for suppliers able to combine AV equipment supply with professional installation for hybrid meeting environments. Relevant competitors would need capability in audio-visual systems, including equipment used for sound, video and remote participation, together with the practical ability to convert existing meeting rooms rather than only supply standalone products. The requirement involved delivery across locations throughout England, so credible suppliers would need appropriate distribution, installation and support capacity across a wide geographic area. The award route also shows that the buyer has used a public-sector technology network for direct purchasing. A supplier with a suitable public-sector route to market and a competitive price would be well placed for comparable future requirements from this buyer.

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Notice Information

Notice Title

Hybrid Meeting Room - Phase 2

Notice Description

Supply and install Audio Visual (AV) equipment to enable the conversion of current meeting rooms to hybrid meeting rooms supporting in person and remote attendance.

Lot Information

Lot 1

Direct Award via CCS Network Services 3 RM6116

Procurement Information

Permitted Direct Award via NS3

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d785
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072147-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

51 - Installation services (except software)

CPV Codes

32321200 - Audio-visual equipment

51310000 - Installation services of radio, television, sound and video equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£78,000 Under £100K

Notice Dates

Publication Date
30 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF HAVERING
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ROMFORD
Postcode
RM1 4GR
Postcode Area
Romford
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI52 Barking & Dagenham and Havering
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Havering
Electoral Ward
Marshalls & Rise Park
Westminster Constituency
Romford

Supplier Information

Number of Suppliers
1
Supplier Name

Insight Direct (UK) Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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