Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Provision of an Employee Benefits Scheme via a Self-Service Platform

POLICE AND CRIME COMMISSIONER FOR WEST MIDLANDS

This public procurement record has 1 release in its history.

Tender

30 Jul 2026 at 14:53

UK4 - Tender Notice
Summary of the contracting process

The Police and Crime Commissioner for West Midlands is conducting an open procurement process for the provision of an Employee Benefits Scheme delivered via a self-service platform. This service includes a variety of benefit schemes such as Cycle 2 Work, technology and mobile phone purchases, car leasing, parking, and various employee discounts. The procurement is currently at the tender stage, with the closing date for submissions set for 21st August 2026. Interested parties must submit their bids through the e-tendering portal by that date. The contract period is estimated to start on 11th January 2027 and can extend to a maximum of four years. This procurement is classified under the services category and involves below-threshold open competition, primarily situated in the UK region.

This tender represents a significant opportunity for businesses specialising in the provision of electronic benefit management systems, especially those that support employee engagement and reward schemes. Companies with experience in delivering self-service platforms with a wide array of benefits would be ideally positioned to bid for this contract. The tender process is open, providing equal opportunity for small and medium-sized enterprises (SMEs) to compete. Given the variety of benefits involved, companies with innovative and flexible solutions that can cater to diverse employee needs will likely find this tender attractive. The contract's potential for renewal, contingent on supplier performance, offers further prospects for sustained business growth.

How relevant is this notice?

Notice Information

Notice Title

Provision of an Employee Benefits Scheme via a Self-Service Platform

Notice Description

The requirement is for the Provision of an Employee Benefits Scheme via a Self-Service Benefits Platform. The Supplier must provide an Electronic System that provides Users with a single point of access to the following Benefit Schemes as a minimum: * Cycle 2 Work Scheme (Please note the preference is for this to be open all year round) * Information Technology Purchase * Mobile Phone Purchase * Car Leasing Scheme * Car Parking Scheme * Local Benefits * Employee Retail Discounts * Leisure Discounts * Holiday Discounts * Gym Membership The Contracting Authority does not incur any costs for the current Benefits Platform. Therefore, the estimated indicative spend per annum for this contract is not known.

Lot Information

Lot 1

Renewal: The Contract term will be for an initial period of two years from the Contract Commencement date, with the option to extend for a further two periods of 12 months each, subject to the satisfactory performance of the supplier.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d7fe
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072337-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

CPV Codes

75310000 - Benefit services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jul 20266 days ago
Submission Deadline
21 Aug 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
11 Jan 2027 - 10 Jan 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
POLICE AND CRIME COMMISSIONER FOR WEST MIDLANDS
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B4 6AT
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06d7fe-2026-07-30T15:53:48+01:00",
    "date": "2026-07-30T15:53:48+01:00",
    "ocid": "ocds-h6vhtk-06d7fe",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHLH-1699-TDLT",
            "name": "Police and Crime Commissioner for West Midlands",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHLH-1699-TDLT"
            },
            "address": {
                "streetAddress": "Lloyd House, Colmore Circus Queensway",
                "locality": "Birmingham",
                "postalCode": "B4 6AT",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG31"
            },
            "contactPoint": {
                "email": "procurement@westmidlands.police.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHLH-1699-TDLT",
        "name": "Police and Crime Commissioner for West Midlands"
    },
    "tender": {
        "id": "ocds-h6vhtk-06d7fe",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of an Employee Benefits Scheme via a Self-Service Platform",
        "description": "The requirement is for the Provision of an Employee Benefits Scheme via a Self-Service Benefits Platform. The Supplier must provide an Electronic System that provides Users with a single point of access to the following Benefit Schemes as a minimum: * Cycle 2 Work Scheme (Please note the preference is for this to be open all year round) * Information Technology Purchase * Mobile Phone Purchase * Car Leasing Scheme * Car Parking Scheme * Local Benefits * Employee Retail Discounts * Leisure Discounts * Holiday Discounts * Gym Membership The Contracting Authority does not incur any costs for the current Benefits Platform. Therefore, the estimated indicative spend per annum for this contract is not known.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "75310000",
                        "description": "Benefit services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 0,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "All Tenders must be submitted through the contracting authority's e-tendering portal Int-Tend (http://sell2.in-tend.co.uk/blpd/home)",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-08-21T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-08-17T17:00:00+01:00"
        },
        "otherRequirements": {
            "reservedParticipationLocation": {
                "gazetteer": {
                    "scheme": "GB-ONS",
                    "identifiers": [
                        "K02000001"
                    ]
                }
            }
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 0,
                    "currency": "GBP"
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-01-11T00:00:00Z",
                    "endDate": "2029-01-10T23:59:59Z",
                    "maxExtentDate": "2031-01-10T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract term will be for an initial period of two years from the Contract Commencement date, with the option to extend for a further two periods of 12 months each, subject to the satisfactory performance of the supplier."
                },
                "awardCriteria": {
                    "description": "Bids will be assessed against the criteria below to determine the Highest Scoring Bidder: Response to Tender - Pass/Fail Gateway Questions - Pass/Fail Suitability Questions - Pass/Fail Quality - 75% Price - 25%"
                }
            }
        ],
        "documents": [
            {
                "id": "072337-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/072337-2026",
                "datePublished": "2026-07-30T15:53:48+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}