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Provision of an Employee Benefits Scheme via a Self-Service Platform

Police and Crime Commissioner for West Midlands

This public procurement record has 1 release in its history.

Tender

30 Jul 2026 at 15:53

UK4 - Tender Notice
Summary of the contracting process

The Police and Crime Commissioner for West Midlands is procuring an employee benefits scheme delivered through a self-service benefits platform. The supplier must provide an electronic system giving employees a single point of access to, at minimum, Cycle to Work, information technology purchase, mobile phone purchase, car leasing, car parking, local benefits, employee retail discounts, leisure discounts, holiday discounts and gym membership. The requirement is for benefit services, with delivery for the United Kingdom. The platform should support the authority’s employee benefits offer and provide a straightforward route for users to access and manage the available schemes. This is a services opportunity for providers of employee benefits platforms, workplace benefits administration and related employee discount and purchase schemes.

The procurement reached tender: the buyer invited offers through a below-threshold open competition. Enquiries had to be submitted by 17:00 on 17 August 2026, and tenders by 12:00 on 21 August 2026. Tenders were to be submitted electronically through the authority’s Int-Tend e-tendering portal. The contract is scheduled to run from 11 January 2027 to 10 January 2029, with an option to extend by two further 12-month periods, potentially until 10 January 2031, subject to satisfactory supplier performance. The published gross value is £0. Bids are assessed using pass/fail response, gateway and suitability questions, followed by quality weighted at 75% and price at 25%.

This opportunity suits suppliers with an established employee benefits platform capable of bringing multiple workplace schemes together behind one user login. Relevant capability includes administering Cycle to Work, technology and mobile phone purchase, car leasing and parking, employee discounts, leisure and holiday benefits, and gym memberships. Providers should be able to operate a reliable electronic self-service system for employees and support the authority’s preference for the Cycle to Work scheme to be available throughout the year. The requirement is identified as suitable for small and medium-sized enterprises, so specialist benefits technology companies and focused employee benefits administrators may be well placed to compete. Suppliers will need to demonstrate quality and meet the pass/fail and gateway requirements.

How relevant is this notice?

Notice Information

Notice Title

Provision of an Employee Benefits Scheme via a Self-Service Platform

Notice Description

The requirement is for the Provision of an Employee Benefits Scheme via a Self-Service Benefits Platform. The Supplier must provide an Electronic System that provides Users with a single point of access to the following Benefit Schemes as a minimum: * Cycle 2 Work Scheme (Please note the preference is for this to be open all year round) * Information Technology Purchase * Mobile Phone Purchase * Car Leasing Scheme * Car Parking Scheme * Local Benefits * Employee Retail Discounts * Leisure Discounts * Holiday Discounts * Gym Membership The Contracting Authority does not incur any costs for the current Benefits Platform. Therefore, the estimated indicative spend per annum for this contract is not known.

Lot Information

Lot 1

Renewal: The Contract term will be for an initial period of two years from the Contract Commencement date, with the option to extend for a further two periods of 12 months each, subject to the satisfactory performance of the supplier.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d7fe
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072337-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

CPV Codes

75310000 - Benefit services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jul 20262 months ago
Submission Deadline
21 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
11 Jan 2027 - 10 Jan 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Police and Crime Commissioner for West Midlands
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B4 6AT
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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