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ASPH/RSFT Local Risk Management System (LRMS)

Royal Surrey County Hospital NHS Foundation Trust

This public procurement record has 2 releases in its history.

Tender

03 Aug 2026 at 10:23

UK4 - Tender Notice
Planning

31 Jul 2026 at 10:55

UK3 - Planned Procurement Notice
Summary of the contracting process

Royal Surrey County Hospital NHS Foundation Trust and Ashford & St Peter’s Hospitals NHS Foundation Trust are procuring a Local Risk Management System (LRMS). The requirement is for IT software to support local risk management across both NHS foundation trusts. Delivery is across the trusts’ area in Surrey, including Guildford and Chertsey. The buying organisations are working jointly, with Royal Surrey County Hospital NHS Foundation Trust acting as the lead buyer. This is a technology procurement rather than a general consultancy, construction or clinical-services requirement. It will suit suppliers that provide software platforms for managing organisational risk and related information within healthcare or other complex public-sector environments. The system is being procured as one combined requirement, covering both participating trusts.

The procurement has reached tender: the buyers invited offers through an open procedure. The deadline for enquiries is 25 September 2026 at 12:00, and the deadline for tenders is 5 October 2026 at 12:00. Electronic submission is allowed and tenders must be in English. The contract is intended to run from 4 January 2027 to 3 January 2030, with renewal options of two further 12-month periods; the maximum extent date is 4 January 2032. The estimated value is £630,000 excluding VAT, or £756,000 including VAT. Evaluation is based on 30% commercial response, 25% technical questionnaire, 25% MoSCoW priority assessment, 10% demonstration or presentation and 10% social value. The requirement is above threshold and has one lot.

This opportunity suits software suppliers with a local risk management system that can meet the needs of two NHS foundation trusts through a single implementation. Small and medium-sized enterprises are identified as suitable to participate. Suppliers should be prepared to complete a technical questionnaire, including pass/fail and weighted questions, and a commercial questionnaire. The evaluation also requires a demonstration or presentation, so bidders need to explain and show how their system addresses the trusts’ priorities. The MoSCoW assessment means suppliers must clearly distinguish essential, desirable, optional and lower-priority functionality in their offer. Businesses should also be able to set out credible social value commitments alongside their technical and commercial response. The requirement is relevant to established LRMS providers and capable technology firms with a demonstrable product.

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Notice Information

Notice Title

ASPH/RSFT Local Risk Management System (LRMS)

Notice Description

Provision of a Local Risk Management System for Royal Surrey NHs Foundation Trust and Ashford & St Peter's Hospitals NHS Foundation Trust

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d884
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073044-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48517000 - IT software package

Notice Value(s)

Tender Value
£630,000 £500K-£1M
Lots Value
£630,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Aug 20262 months ago
Submission Deadline
5 Oct 2026Expired
Future Notice Date
3 Aug 2026Expired
Award Date
Not specified
Contract Period
4 Jan 2027 - 3 Jan 2030 3-4 years
Recurrence
2026-11-12

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Royal Surrey County Hospital NHS Foundation Trust
Additional Buyers

Ashford and St Peters Hospitals NHS Foundation Trust

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GUILDFORD
Postcode
GU2 7XX
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ2 Surrey, East and West Sussex
Local Authority
Guildford
Electoral Ward
Westborough
Westminster Constituency
Guildford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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