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HR Ecosystem Refresh

Heritage Fund

This public procurement record has 1 release in its history.

Award

31 Jul 2026 at 14:44

Award Notice
Summary of the contracting process

The Heritage Fund procured an HR technology ecosystem refresh, classified as IT services and human resources software. The requirement covers core human capital management, talent optimisation, payroll, learning and recruitment. The detailed lot description also includes performance management, alongside talent optimisation, recruitment and payroll. The system is intended for use by the Heritage Fund, with delivery in London. This is a services requirement for an organisation seeking an integrated HR platform rather than a standalone software module. The scope would suit suppliers able to provide, configure and support connected HR functions across the employee lifecycle, including workforce administration, talent, pay, learning and recruitment.

The procurement is complete and was awarded through a limited procedure without prior publication of a call for competition, using a direct award from a Government framework. Work was grouped into one lot, although the lot is recorded as cancelled while two active awards and two active contracts are recorded against it. Workday Ltd received both awards. Two separate contracts are recorded, each valued at £325,000 GBP, and both were signed on 22 July 2026. The evaluation basis for the lot was quality at 70%, social value at 10% and price at 20%. Six bids were recorded, all from SMEs and all submitted electronically. The procurement was covered by the Government Procurement Agreement.

This award demonstrates demand for an integrated HR platform combining core human capital management, talent, payroll, learning, recruitment and performance management. A credible future competitor would need a mature product covering these functions as a connected ecosystem, together with the implementation, configuration, integration and support capability needed to operate it for a public-sector buyer. The evaluation placed greatest emphasis on quality, so suppliers would need to evidence functional capability, delivery assurance and service performance rather than compete on price alone. Social value also formed part of the assessment. The recorded competition included six SME bids, showing that smaller suppliers can participate, although the selected supplier was Workday Ltd and the requirement was delivered through a Government framework direct-award route.

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Notice Information

Notice Title

HR Ecosystem Refresh

Notice Description

An HR system to provide: Core HCM Talent Optimisation Payroll Learning Recruiting

Lot Information

Lot 1

HR System to provide Talent optimisation Recruitment Payroll Performance Management

Procurement Information

Direct award from a Government framework

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d903
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072785-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48450000 - Time accounting or human resources software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£325,000 £100K-£500K

Notice Dates

Publication Date
31 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Heritage Fund
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC4R 2YA
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
City of London
Electoral Ward
Dowgate
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

Workday Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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