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Event management platform services

OFCOM

This public procurement record has 1 release in its history.

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31 Jul 2026 at 15:55

UK7 - Contract Details Notice
Summary of the contracting process

Ofcom procured a cloud-based software-as-a-service event management platform to support its programme of events, workshops and consultations. The service is intended to make pre-event and post-event administration more efficient through a web-based system that automates registration, attendee communications, data capture and reporting. This is a public-sector services requirement managed by Ofcom, with delivery across the United Kingdom. The scope is suited to suppliers providing hosted event technology, event registration systems or related digital platforms for organisations running multiple events and consultations. The requirement covers the platform service and its ability to support the associated administrative processes, rather than physical event delivery, venue management or standalone event staffing.

The procurement is complete and has been awarded following a below-threshold limited competition. One award was made to Cvent Europe Ltd. on 27 July 2026 for the event management platform services. The contract was signed on 27 July 2026 and runs from 3 August 2026 to 2 August 2028. It includes two optional 12-month extensions, with a maximum end date of 2 February 2030. The contract value is £142,812 excluding VAT, or £171,375 including VAT. The procurement used the light-touch regime and covered one lot. The contract is active, and the awarded supplier is a large UK-based company.

This procurement demonstrates demand from Ofcom for a hosted event platform that can support recurring events, workshops and consultations across the UK. Suppliers competing for comparable work should be able to provide a reliable cloud-based SaaS product, with mature functionality for online registration, attendee communications, structured data capture and reporting. Credibility will depend on showing that the platform can automate both pre-event and post-event activity, handle varied engagement formats and give the buyer useful operational information. Relevant competitors include established event technology providers and specialist digital platforms with experience serving public authorities or other organisations managing programmes of events. The requirement favours a complete platform capability rather than a provider of isolated event-support services.

How relevant is this notice?

Notice Information

Notice Title

Event management platform services

Notice Description

Ofcom requires a cloud-based Software as Service (SaaS) Event Management System to support the efficient delivery of our programme of events, workshops and consultations. The system should provide a web-based platform that automates key elements of the pre-event and post event process - including registration, attendee communications, data capture, and reporting.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d92d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072860-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£142,812 £100K-£500K

Notice Dates

Publication Date
31 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Aug 2026 - 2 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OFCOM
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 9HA
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
Not specified
Local Authority
Southwark
Electoral Ward
Borough & Bankside
Westminster Constituency
Bermondsey and Old Southwark

Supplier Information

Number of Suppliers
1
Supplier Name

CVENT EUROPE LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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