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Traka Standard Service Level Agreement and Software License Renewal

THE PIRBRIGHT INSTITUTE

This public procurement record has 1 release in its history.

Award

31 Jul 2026 at 16:43

UK7 - Contract Details Notice
Summary of the contracting process

The Pirbright Institute procured support and software licensing for its Traka key-management system. The requirement covers 14 Traka key cabinets across the Institute’s site, which provide its key-management capability. The system is obsolete, so the service is intended to keep it operational through the supply of replacement parts, system maintenance, extended support and renewal of concurrent-user software licences. The work is delivered at the Institute’s Pirbright Laboratory in Woking, Surrey. The main procurement category is services, specifically repair and maintenance services (CPV 50800000). This is a specialist requirement for suppliers able to support Traka equipment and associated licensing rather than a general facilities-management or standalone software contract.

The procurement is complete and was awarded directly without competition as a below-threshold contract. ASSA ABLOY Global Solutions UK Ltd was selected as the supplier. The award is active and the contract was signed on 1 May 2026, with a contract period from 1 May 2026 to 30 April 2027. The contract value is £26,977 excluding VAT and £32,372.40 including VAT. The requirement was evaluated through the direct-award route rather than a competitive tender. The contract includes an option for additional parts and labour not covered by the agreement. The tender description also refers to an initial 12-month support period with an option to extend for a further 12 months to May 2027.

This award demonstrates demand from the Pirbright Institute for continued operation of an established Traka access-control and key-management estate, including 14 cabinets and concurrent-user software licensing. A credible future supplier would need demonstrable capability in Traka systems, including diagnosis and maintenance of obsolete equipment, supply of compatible parts, labour and extended technical support. It would also need to manage software licence renewal and keep the installed system operational across a research-laboratory site. The incumbent is a specialist security and access-solutions business, so relevant product knowledge, manufacturer-level support arrangements and experience maintaining deployed key cabinets would strengthen a competitor’s position. The requirement also indicates a need to handle both planned support and additional parts and labour outside the standard service scope.

How relevant is this notice?

Notice Information

Notice Title

Traka Standard Service Level Agreement and Software License Renewal

Notice Description

There are 14 TRAKA key cabinets across site, which are the key management capability for the Institute. The TRAKA System in the Pirbright Institute is Obsolete, and this is to provide Extended Support to Supply parts, Maintain the System and Renew Concurrent Users License and ensure the TRAKA system is fully operational for a further initial period of 12 months, with the option to extend a further 12 months to May 2027.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d93e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072891-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£26,977 Under £100K

Notice Dates

Publication Date
31 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 May 2026 - 30 Apr 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Supplier Information

Number of Suppliers
1
Supplier Name

ASSA ABLOY GLOBAL SOLUTIONS UK LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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