Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Traka Standard Service Level Agreement and Software License Renewal

THE PIRBRIGHT INSTITUTE

This public procurement record has 1 release in its history.

Award

31 Jul 2026 at 15:43

UK7 - Contract Details Notice
Summary of the contracting process

The procurement process undertaken by The Pirbright Institute focused on renewing a service level agreement and software licence for the TRAKA key management system at their facility in Woking, United Kingdom. This process falls under the services industry category, with the procurement method being direct, below the threshold, and without competition. The contract was awarded to ASSA ABLOY Global Solutions UK Ltd, with the contract period starting from 1st May 2026 and ending on 30th April 2027. The project aimed to maintain and support 14 TRAKA key cabinets across the site, with a contract value of £26,977, or £32,372.40 inclusive of additional parts and labour if required. The tender process began in July 2026 when the contract details were published, and the status is marked as complete.

This tender represents a significant opportunity for businesses specializing in repair and maintenance services, particularly those with expertise in key management systems. Companies with skills in providing technological support and license renewal services will find this type of contract particularly beneficial for business growth and visibility. Given the specific requirements and the direct procurement method employed, organisations with an existing presence in the United Kingdom and experience in handling similar contracts would be well-positioned to compete effectively in such opportunities.

How relevant is this notice?

Notice Information

Notice Title

Traka Standard Service Level Agreement and Software License Renewal

Notice Description

There are 14 TRAKA key cabinets across site, which are the key management capability for the Institute. The TRAKA System in the Pirbright Institute is Obsolete, and this is to provide Extended Support to Supply parts, Maintain the System and Renew Concurrent Users License and ensure the TRAKA system is fully operational for a further initial period of 12 months, with the option to extend a further 12 months to May 2027.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d93e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072891-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£26,977 Under £100K

Notice Dates

Publication Date
31 Jul 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Apr 20263 months ago
Contract Period
30 Apr 2026 - 30 Apr 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Supplier Information

Number of Suppliers
1
Supplier Name

ASSA ABLOY GLOBAL SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06d93e-2026-07-31T16:43:08+01:00",
    "date": "2026-07-31T16:43:08+01:00",
    "ocid": "ocds-h6vhtk-06d93e",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-00559784",
            "name": "THE PIRBRIGHT INSTITUTE",
            "identifier": {
                "scheme": "GB-COH",
                "id": "00559784"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PDZM-9963-XHWG"
                }
            ],
            "address": {
                "streetAddress": "Pirbright Laboratory Ash Road",
                "locality": "Woking",
                "postalCode": "GU24 0NF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ25"
            },
            "contactPoint": {
                "email": "Procurement.department@pirbright.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.pirbright.ac.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-02590364",
            "name": "ASSA ABLOY Global Solutions UK Ltd",
            "identifier": {
                "scheme": "GB-COH",
                "id": "02590364"
            },
            "address": {
                "streetAddress": "Pacific House, Imperial Way",
                "locality": "Reading",
                "postalCode": "RG2 0TD",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ11"
            },
            "contactPoint": {
                "email": "Info@traka.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-00559784",
        "name": "THE PIRBRIGHT INSTITUTE"
    },
    "tender": {
        "id": "ocds-h6vhtk-06d93e",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Traka Standard Service Level Agreement and Software License Renewal",
        "description": "There are 14 TRAKA key cabinets across site, which are the key management capability for the Institute. The TRAKA System in the Pirbright Institute is Obsolete, and this is to provide Extended Support to Supply parts, Maintain the System and Renew Concurrent Users License and ensure the TRAKA system is fully operational for a further initial period of 12 months, with the option to extend a further 12 months to May 2027.",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Below threshold - without competition",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "mainProcurementCategory": "services",
            "suppliers": [
                {
                    "id": "GB-COH-02590364",
                    "name": "ASSA ABLOY Global Solutions UK Ltd"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "50800000",
                            "description": "Miscellaneous repair and maintenance services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKJ25",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "status": "active",
            "period": {
                "startDate": "2026-05-01T00:00:00+01:00",
                "endDate": "2027-04-30T23:59:59+01:00"
            },
            "hasOptions": true,
            "options": {
                "description": "Any additional parts and labour not overed by the contract"
            },
            "value": {
                "amountGross": 32372.4,
                "amount": 26977,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2026-05-01T00:00:00+01:00",
            "documents": [
                {
                    "id": "072891-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/072891-2026",
                    "datePublished": "2026-07-31T16:43:08+01:00",
                    "format": "text/html"
                }
            ]
        }
    ],
    "language": "en"
}