ID 6421140 - DoF - IT Assist - Provision and Support of a Server Patch Management Solution

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    "date": "2026-07-31T17:37:32+01:00",
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        {
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            "name": "Department of Finance",
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    "buyer": {
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        "id": "ID 6421140",
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            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "ID 6421140 - DoF - IT Assist - Provision and Support of a Server Patch Management Solution",
        "description": "IT Assist require the provision of a Server Patch Management Tool to patch approximately 2400 servers. IT Assist (The Buyer) has responsibility for the delivery of common IT systems and services to support the business objectives of the 9 Northern Ireland Civil Service (NICS) Departments and approximately 40 Arms-Length organisations. Services are delivered to approximately 28000 NICS staff and customers located across Northern Ireland. The Buyer is responsible for the hosting, administration and maintenance of both virtual and physical server infrastructure. It is anticipated the Contract will be awarded in September 2026, with a 2 week implementation period prior to the Licencing period commencing on 11th October 2026 for an initial period of 3 years with the option to extend for 2 further periods of up to 12 months each for the supply and delivery of a patch management system. Please see document entitled \"ID 6421140 - Specification\" for full details of the requirement.",
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            "amount": 225000,
            "currency": "GBP"
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        "procurementMethod": "selective",
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        "procedure": {
            "features": "Before the intention to award phase, as part of the verification process, the tenderer with the highest scoring compliant bid will be required to provide a working demonstration of their proposed solution to verify some technical requirements by way of a verification exercise. The solution must be demonstrated comprehensively against the requirements marked with (Y) within the detailed requirements in Schedule 2 (Specification). This is to ensure that the solution meets the requirements. NOTE: the requirements indicated by (Y) for verification, it is only the areas within that requirement marked with a (Y) that will require to be verified. In the event that the Tenderer's proposed system is determined not to comply with any Requirement of the specification following the verification exercise, the tenderer will be considered eliminated from the tender exercise and the next highest scoring tenderer will be asked to undertake verification."
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        "submissionMethodDetails": "Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer. The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps",
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                    "endDate": "2029-10-10T23:59:59+01:00",
                    "maxExtentDate": "2031-09-13T23:59:59+01:00"
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                "hasRenewal": true,
                "renewal": {
                    "description": "Following the initial contract period, there are 2 potential extension periods of up to 12 months each. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority."
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            "financialTerms": "For ANI clients insert: For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/ar ticles/account-ni-good-invoicing-practice The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority."
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        "riskDetails": "The Contracting Authority has identified the following risks as risks that satisfy the criteria of Schedule 8 sub-paragraph (6)(a) of the Procurement Act 2023 i.e. that the risk/s could jeopardise the satisfactory performance of the contract but, because of its/their nature, cannot be addressed in the contract as awarded: 1. Defining future licence requirements in line with changing priorities of the contracting authority. 2. Delays to the delivery of services. The contract Authority has concluded that there is a possibility that the contract may have to be modified as a result of a materialisation of the known risk/s at a later date in accordance with Schedule 8 paragraph 5 of the Procurement Act 2023. Exclusions If at any time during the procurement, or post award, it comes to the attention of the Contracting Authority (CA) or CPD, by whatever means, that a Supplier has become 'excluded' or 'excludable' as per Sec 57 of the PA 2023, the CA, after compliance with its obligations under the PA 23, reserves the right to exclude said Supplier from the procurement procedure or terminate any contract they have been awarded. Insert appropriate reservations of rights and disclaimers of liability here consider - e.g. The Contracting Authority expressly reserves the rights: (I). not to award any contract as a result of the procurement process commenced by publication of this notice; (II). to make whatever changes it may see fit to the content and structure of the tendering Competition; (III). to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and (IV). to award contract(s) in stages. and in no circumstances will the Authority be liable for any costs incurred by candidates. This tender competition includes a verification stage; Before the intention to award phase, as part of the verification process, the tenderer with the highest scoring compliant bid will be required to provide a working demonstration of their proposed solution to verify some technical requirements by way of a verification exercise. The solution must be demonstrated comprehensively against the requirements marked with (Y) within the detailed requirements in Schedule 2 (Specification). This is to ensure that the solution meets the requirements. In the event that the Tenderer's proposed system is determined not to comply with any Requirement of the specification following the verification exercise, the tenderer will be considered eliminated from the tender exercise and the next highest scoring tenderer will be asked to undertake verification. Suppliers should note that all dates, time periods and figures in relation to values and volumes specified in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them."
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    "language": "en"
}