Notice Information
Notice Title
Service and Maintenance of Fire and Security Systems
Notice Description
Procurement Description: To service and maintain all systems that cover 3 sites in Leeds and 1 at Fort Nelson. For Leeds and the Fort, this covers security access management intruder systems. Fire detection, and alarm equipment are for 3 sites at Leeds only. To be managed to the highest operational standards, through a fully comprehensive planned preventative maintenance schedule in compliance with all relevant Health & Safety Regulations and industry standards. Ensure continuous monitoring and responsiveness through an approved system, such as Redcare or an equivalent monitoring service. Current scope *Fire systems (Leeds only) - fire alarm and detection systems, control panels, interfaces, detectors, call points, sounders, and associated equipment *Security systems (Leeds and Fort) - intruder alarms, access control systems, CCTV, door entry/intercom systems, monitoring connections, and associated hardware/software *Routine servicing and maintenance (both sites) in accordance with manufacturers' recommendations, statutory requirements, and relevant British Standards *Reactive maintenance and fault rectification (both sites) including replacement of defective components and restoration of systems to full working order *24/7 emergency call-out support (both sites) where required, with defined response times for critical system failures *Testing, certification, and compliance reporting (both sites) following maintenance visits and remedial works *Provision of maintenance records, asset information, and service reports (both sites) for each visit *Advice on lifecycle replacement, system upgrades, obsolescence, and compliance risks (both sites) *Liaison with monitoring providers (both sites) and support for alarm signalling services where applicable *Management of false alarms, recurring faults, and system performance issues (both sites) *Attendance at site meetings (both sites) where necessary to review performance, risks, and planned works The appointed contractor shall ensure that all services are delivered by competent, suitably qualified personnel, in compliance with all relevant health and safety legislation, fire safety requirements, industry standards, and best practice. Estimated Contract Value (incl. VAT): PS380,000 * Initial term: PS180,000 * Optional extensions: PS120,000 * Other options (variations, e.g. additional works provisions): PS80,000
Planning Information
The key purpose of this notice is to alert the market to the Tender and to flag the new social value criteria and outcomes that are being proposed for it, and thus to obtain feedback from suppliers. The social value outcomes that will form 10% of the quality evaluation criteria will consist of the following: 1.Fair work – Create and retain high quality jobs Suppliers will need to demonstrate that they are providing opportunities for, and measuring and monitoring of, staff workforce conditions over time, including employee engagement, involvement in decision-making and satisfaction and adapting to any changes in the results, with clear processes for acting on issues identified 2.Fair work - Fair pay practices Suppliers will need to demonstrate that they provide payment of more than the National Minimum Wage or National Living Wage (as appropriate) to the contract workforce. Suppliers wishing to participate must email the Estates Team at Thomas.Griffin@armouries.org.uk to request the supplier questionnaire by 07 August 2026 at 12:00 and return it completed no later than 17 August 2026 at 17:00.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-06d96e
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/072954-2026
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
31 - Electrical machinery, apparatus, equipment and consumables; lighting
-
- CPV Codes
31625100 - Fire-detection systems
31625200 - Fire-alarm systems
35121000 - Security equipment
35125300 - Security cameras
45222300 - Engineering work for security installations
45312100 - Fire-alarm system installation work
50700000 - Repair and maintenance services of building installations
Notice Value(s)
- Tender Value
- £380,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 1 Aug 2026Yesterday
- Submission Deadline
- Not specified
- Future Notice Date
- 17 Aug 20263 weeks to go
- Award Date
- Not specified
- Contract Period
- 1 Mar 2027 - 28 Feb 2030 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ROYAL ARMOURIES MUSEUM
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- LEEDS
- Postcode
- LS10 1LT
- Post Town
- Leeds
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE4 West Yorkshire
- Small Region (ITL 3)
- TLE42 Leeds
- Delivery Location
- Not specified
-
- Local Authority
- Leeds
- Electoral Ward
- Hunslet & Riverside
- Westminster Constituency
- Leeds South
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/072954-2026
1st August 2026 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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