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Trane Chillers Comprehensive Maintenance

University Of Edinburgh

This public procurement record has 1 release in its history.

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05 Aug 2026 at 09:00

Award Notice
Summary of the contracting process

The University of Edinburgh appointed a supplier for comprehensive maintenance of Trane water- and air-cooled chillers across its estate in Edinburgh. The service covers planned preventative maintenance, reactive repairs, replacement parts and equipment upgrades, keeping chilled-water systems operational in university premises. These systems are described as critical to the University’s core business. This is a specialist cooling and refrigeration maintenance requirement, classified under repair and maintenance services, including maintenance of cooler groups and cooling and ventilation equipment. The buyer is a public university, and the work concerns its estate rather than a general supply of standalone equipment. A single supplier was selected for the requirement: Trane UK Limited, an SME based in Cumbernauld.

The procurement is complete and the contract is active. It used a limited award procedure without prior publication of a call for competition, justified on technical grounds because the services could be provided only by a particular operator in the absence of competition. The award was made to Trane UK Limited on 1 August 2026, and the contract was signed on the same date. The contract value is £1,876,000.76. The planned contract period runs from 1 August 2026 to 31 July 2031, with no extension options. The requirement was evaluated entirely on technical quality, with price given no weighting. One bid was recorded, submitted electronically by an SME. The procurement was arranged as one lot, although that lot is recorded as cancelled while the award and contract remain active.

This procurement demonstrates sustained demand from the University of Edinburgh for manufacturer-specific chiller support covering both routine servicing and urgent intervention. A credible future competitor would need specialist capability with Trane water- and air-cooled chillers, including fault diagnosis, preventative maintenance, component replacement and system upgrades. It would also need the operational capacity to support equipment distributed across multiple university premises and to protect continuity of chilled-water services that are critical to the buyer’s operations. The incumbent was a specialist SME and the procedure was justified by technical exclusivity, so evidence of manufacturer authorisation, proprietary knowledge, qualified engineers and access to compatible parts would be particularly important. Suppliers should also be able to demonstrate reliable reactive response arrangements and experience maintaining critical cooling infrastructure in a complex estate.

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Notice Information

Notice Title

Trane Chillers Comprehensive Maintenance

Notice Description

The University of Edinburgh has appointed a supplier to provide preventative and reactive maintenance services, including required replacements and upgrades, for Trane water & air-cooled chillers across the University estate. These chillers are critical for the core business of the University.

Lot Information

Lot 1

The University of Edinburgh has appointed a single supplier to provide preventative and reactive maintenance services, including required replacements and upgrades, for Trane water & air-cooled chillers. An agreement is required to ensure the chilled water systems located in various university premises remain in operation, as these are critical for the core business of the University. The contract commencement date is 1 August 2026. This agreement shall be in place for a period of 5-years until 31 July 2031, with no options to extend.

Procurement Information

The University of Edinburgh has appointed a supplier to provide preventative and reactive maintenance services, including required replacements and upgrades, for Trane water & air-cooled chillers. An agreement is required to ensure the chilled water systems located in various university premises remain in operation, as these are critical for the core business of the University.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dbdc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073952-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

42500000 - Cooling and ventilation equipment

50000000 - Repair and maintenance services

50730000 - Repair and maintenance services of cooler groups

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,876,000 £1M-£10M

Notice Dates

Publication Date
5 Aug 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Trane UK Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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