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Records Management and Storage

KENT COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

05 Aug 2026 at 09:31

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Kent County Council is in the planning stage of a procurement process titled "Records Management and Storage," which aims to secure services in the storage and retrieval sector. The focus is on the handling of physical records including storage, retrieval, transportation, tracking, and disposal. This procurement is categorised under services, specifically in storage and records management, and is located within the UKJ4 region, with Maidstone as the key locality. The current stage involves a market engagement exercise to gather feedback, actively inviting interested suppliers to participate before the deadline on 24th August 2026. The expected contract period may commence on 1st July 2027 and extend up to 2037, reflecting the project's strategic importance and duration.

This procurement presents significant growth opportunities for businesses specialising in secure storage and records management services. Companies with expertise in handling large volumes of physical records and capability to provide comprehensive management solutions are well-suited to compete. Engaging in this market engagement can position businesses to influence the design of the service framework, potentially leading to a substantial contract valued at an estimated £800,000. Participation is encouraged via the Kent Business Portal, offering companies a chance to integrate their solutions into the future of records management for Kent County Council.

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Notice Information

Notice Title

Records Management and Storage

Notice Description

Kent County Council (KCC) is undertaking a Preliminary Market Engagement exercise to inform its future approach to Records Management Services. The current service includes the secure storage, retrieval, transportation, tracking and disposal of physical records, with approximately 65,500 records storage boxes currently held off-site. Through this engagement, KCC is seeking feedback on the service. The information gathered will be used to help shape future service requirements and inform the Council's decision-making regarding future contractual arrangements. Please refer to the Market Engagement Questionnaire for further information regarding the service and Market Engagement Exercise. For more information about this opportunity, please visit the eSourcing portal at: https://www.kentbusinessportal.org.uk/tenders/UK-UK-Maidstone:-Storage-and-retrieval-services./Z9JE7225KW To respond to this opportunity, please click here: https://www.kentbusinessportal.org.uk/respond/Z9JE7225KW

Planning Information

Kent County Council (KCC) is undertaking a market engagement exercise to gather feedback from suppliers regarding the future provision of Records Management Services. Please access the market engagement questionnaire via the Kent Business Portal for further information and details of how to participate. The deadline for response is 12 pm on Monday 24th August 2026. Please note that the estimated contract value, duration and commencement dates are indicative only and have been provided for the purposes of this market engagement notice. The future scope, duration, and value of any subsequent arrangement remain under consideration and may be subject to change following market engagement and consideration of future Local Government Reorganisation (LGR).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dc05
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074026-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

63121000 - Storage and retrieval services

79996100 - Records management

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Aug 2026Today
Submission Deadline
Not specified
Future Notice Date
24 Aug 20263 weeks to go
Award Date
Not specified
Contract Period
30 Jun 2027 - 30 Jun 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
KENT COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MAIDSTONE
Postcode
ME14 1XQ
Post Town
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
TLJ4 Kent
Local Authority
Maidstone
Electoral Ward
Penenden Heath
Westminster Constituency
Maidstone and Malling

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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