Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

TMC Maintenance, Repair & Replacement of Refrigeration Units

West Lothian Council

This public procurement record has 1 release in its history.

Tender

05 Aug 2026 at 11:53

Tender Notice
Summary of the contracting process

West Lothian Council is procuring maintenance, repair and replacement services for refrigeration units in council-owned buildings across the West Lothian Council area. The requirement covers commercial refrigeration equipment, refrigerators and freezers, associated parts, refrigerating and freezing equipment, and installation work. It is a services contract focused on keeping the council’s refrigeration assets operational and replacing equipment where required. The work is intended for suppliers able to provide planned and responsive refrigeration engineering services, repairs, replacement equipment and installation. The council is the buying organisation, with delivery taking place at its buildings throughout West Lothian. The requirement is arranged as a single service package rather than separate lots.

The procurement has reached tender: the council invited offers through an open procedure, with electronic submission in English. The tender deadline set by the buyer was 4 September 2026 at 12:00 noon, with bid opening at the same time. The contract is for an initial three years, with a possible extension of up to 24 months; the published contract period is 1,080 days and bids must remain valid for 90 days. The estimated value is £500,000. Evaluation is 70% price and 30% quality, covering Fair Work First, community benefits, programme management, quality, and health and safety. Variants are not allowed, and electronic ordering and payment will be used.

This opportunity suits established refrigeration contractors with experience maintaining and replacing commercial refrigeration systems in multiple public buildings. Bidders must have membership of either the Institute of Refrigeration Engineers or the British Refrigeration Association, and must provide at least two examples of similar contracts completed within the last three years. The proposed delivery team must be named and its professional qualifications provided. Required insurance includes £10 million employers’ liability, £5 million public liability and valid motor vehicle insurance. Financial stability will be assessed using Dun & Bradstreet reporting or equivalent financial evidence, with a parent company guarantee potentially supporting an otherwise eligible business. Serious and organised crime checks, a data-sharing agreement, subcontracting controls and contractual community-benefit commitments also apply.

How relevant is this notice?

Notice Information

Notice Title

TMC Maintenance, Repair & Replacement of Refrigeration Units

Notice Description

Maintenance, Repair & Replacement of Refrigeration Units

Lot Information

Lot 1

Maintenance, Repair & Replacement of Refrigeration Units. Additional information: SPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.

Renewal: Initial 3 year contract with potential to extend for up to 24 months. Renewal will occur on completion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dc35
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074113-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

45 - Construction work

98 - Other community, social and personal services

CPV Codes

39711100 - Refrigerators and freezers

42513000 - Refrigerating and freezing equipment

42513200 - Refrigerating equipment

42513290 - Commercial refrigerating equipment

42530000 - Parts of refrigerating and freezing equipment and heat pumps

42531000 - Parts of refrigerating equipment

45331231 - Installation work of refrigeration equipment

98390000 - Other services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Aug 20262 months ago
Submission Deadline
4 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
If contract extensions not used, then after 3 years. If extensions used then after 5 years.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Lothian Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVINGSTON
Postcode
EH54 6FF
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM78 West Lothian
Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...