This public procurement record has 1 release in its history.

Tender

05 Aug 2026 at 12:18

Summary of the contracting process

Heriot-Watt University is seeking a contractor for the maintenance of air conditioning and cooling systems, alongside chilled water systems and associated plant controls, across its main Edinburgh campus and several other sites, including the Jean Muir Student Village in Galashiels and Panmure House in Edinburgh city centre. This falls under the 'services' category, specifically 'Repair and Maintenance Services'. The procurement process is currently at the tender stage with an open procedure method. Key dates include a submission deadline and award period starting on the 4th of September 2026. The project carries a value of £160,000 and has a contract duration of 1080 days, with possible extensions for up to a total of five years based on performance.

This tender presents a significant opportunity for businesses specialising in repair and maintenance of mechanical systems, particularly air conditioning and cooling systems. Companies with expertise in managing diverse mechanical plant infrastructures are well-suited to compete. The contract's emphasis on technical quality (65%) over price (35%) indicates an ideal opportunity for businesses that can demonstrate high technical competence and reliability. Firms holding authorisations or memberships from bodies such as BESA or REFCOM stand to meet suitability criteria easily, offering a channel for business growth and establishment within the university's supply chain infrastructure.

How relevant is this notice?

Notice Title

Maintenance of Air Conditioning/Cooling Systems, Chilled Water Systems and Associated Plant Controls

Notice Description

The University is seeking to appoint a Contractor to provide a planned maintenance service to the installed air conditioning/cooling systems, chilled water systems and associated plant control and services at its main Edinburgh campus, the Jean Muir Student Village in Galashiels, which consists of three residential buildings, and the High Mill Building. Also included is Panmure House, situated in Edinburgh city centre. Across these sites, the mechanical plant infrastructure includes a diverse mix of comfort heating and cooling systems as well as process-cooling equipment. Assets include packaged chillers, VRV/VRF systems, split air-conditioning units, close-control units, and DX coil systems.

Lot Information

Lot 1

The University is seeking to appoint a Contractor to provide a planned maintenance service to the installed air conditioning/cooling systems, chilled water systems and associated plant control and services at its main Edinburgh campus, the Jean Muir Student Village in Galashiels, which consists of three residential buildings, and the High Mill Building. Also included is Panmure House, situated in Edinburgh city centre. Across these sites, the mechanical plant infrastructure includes a diverse mix of comfort heating and cooling systems as well as process-cooling equipment. Assets include packaged chillers, VRV/VRF systems, split air-conditioning units, close-control units, and DX coil systems. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58(1) of the Public Contracts (Scotland) Regulations 2015.

Renewal: The university reserves the right to extend the Agreement for a further two one-year periods essentially making this Contract five years (3+1+1), subject to satisfactory performance and continuation of the University's requirements.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dc61
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074192-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

50 - Repair and maintenance services


CPV Codes

42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£160,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Aug 2026Today
Submission Deadline
4 Sep 20265 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
HERIOT-WATT UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RICCARTON, EDINBURGH
Postcode
EH14 4AS
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
Pentland Hills
Westminster Constituency
Edinburgh South West

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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