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City of London Corporation - City of London Corporation - Guildhall Events Audio Visual (AV) Services - Preliminary Market Engagement

THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON

This public procurement record has 1 release in its history.

Planning

05 Aug 2026 at 13:56

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Mayor and Commonalty and Citizens of the City of London are currently in the planning stage of a procurement process titled "City of London Corporation - Guildhall Events Audio Visual (AV) Services - Preliminary Market Engagement." This procurement involves the industry category of services, specifically focusing on audio-visual equipment and its maintenance. Located in the City of London, this tender invites potential suppliers to a pre-market engagement phase, which includes submitting responses via a specific tender portal by 26th August 2026. This is a planning stage for a contract anticipated to begin in April 2027, following the expiration of the existing contract in March 2027. The procurement is set to support a varied programme of civic, ceremonial, and commercial events at Guildhall, with a total value of GBP 1,200,000 gross.

This tender represents a significant opportunity for businesses specialising in audio-visual services, especially those with experience operating within complex, heritage, or high-profile environments. SMEs are encouraged to participate, highlighting potential growth through the provision, management, and technical support of AV infrastructure. Qualified businesses can benefit from a contract that includes responsibilities like event planning, on-site engineering, and continuity support for business-critical events. With a focus on engaging with suppliers who can offer innovative solutions and a comprehensive range of AV services, this procurement aims to foster business growth for companies capable of supporting complex, multi-use events within the historic setting of the City of London.

How relevant is this notice?

Notice Information

Notice Title

City of London Corporation - City of London Corporation - Guildhall Events Audio Visual (AV) Services - Preliminary Market Engagement

Notice Description

The City of London Corporation is undertaking pre-market engagement in advance of a future procurement for the provision of Venue and Events Audio Visual (AV) Services across Guildhall and associated event spaces. The requirement is expected to include the provision, operation, maintenance and support of AV infrastructure and equipment, together with professional technical services necessary to support a varied programme of civic, ceremonial, corporate, cultural and commercial events. The existing contract is due to expire in March 2027. In parallel, the CoLC is delivering a programme of AV infrastructure upgrades across Guildhall. Due to delays associated with planning approvals required for this historic estate, a significant proportion of the upgrade works are anticipated to take place during 2026. Consequently, the future contract will need to support both existing legacy systems and newly installed infrastructure during a transition period. The successful supplier is expected to provide a comprehensive service, which may include: Event planning and technical support. AV equipment provision, management and operation. Installation, maintenance and repair services. On-site engineering and technical expertise. Event delivery support and troubleshooting. Support for business continuity and critical events. The service will support a range of high-profile events, including civic and ceremonial functions, state and VIP events, commercial conferences, award ceremonies and other prestigious engagements. The Corporation is seeking market feedback on the proposed requirement, contract structure, service delivery model, performance measures, innovation opportunities, commercial arrangements and market appetite. Suppliers with experience of delivering AV services within complex, high-profile, heritage or multi-use event venues are encouraged to participate.

Planning Information

Engagement will consist of a SMT Questionnaire that participating suppliers will be required to submit their responses via the following tender portal (https://cityoflondon.ukp.app.jaggaer.com/).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dc9b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074275-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services

CPV Codes

32321200 - Audio-visual equipment

50340000 - Repair and maintenance services of audio-visual and optical equipment

50342000 - Repair and maintenance services of audio equipment

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Aug 2026Today
Submission Deadline
Not specified
Future Notice Date
17 Sep 20262 months to go
Award Date
Not specified
Contract Period
31 Mar 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CITY OF LONDON
Postcode
EC2P 2EJ
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
TLI31 Camden and City of London
Local Authority
Islington
Electoral Ward
Clerkenwell
Westminster Constituency
Islington South and Finsbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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