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City of London Corporation - City of London Corporation - Guildhall Events Audio Visual (AV) Services - Preliminary Market Engagement

The Mayor and Commonalty and Citizens of the City of London

This public procurement record has 1 release in its history.

Planning

05 Aug 2026 at 14:56

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The City of London Corporation is planning a venue and events audio-visual services contract for Guildhall and associated event spaces in London. The service is expected to cover AV infrastructure and equipment provision, operation, management, installation, maintenance, repairs and technical support. It will support civic and ceremonial functions, state and VIP events, commercial conferences, award ceremonies, cultural activities and other high-profile engagements. The requirement includes event planning, on-site engineering, delivery support, troubleshooting, business continuity and support for critical events. The service will need to work with existing legacy systems and newly installed AV infrastructure while Guildhall upgrades are completed. The procurement is for services, including audio-visual equipment and its repair and maintenance.

This procurement is at the planning and preliminary market engagement stage; it is not an invitation to tender. The buyer expects to publish a future notice by 17 September 2026. Suppliers are expected to submit a market-engagement questionnaire by 26 August 2026 through the City of London Corporation’s tender portal. The planned contract is one lot, with an expected term from 1 April 2027 to 31 March 2030 and a possible renewal extending the maximum period to 31 March 2032. The estimated value is £1,000,000 excluding VAT, or £1,200,000 including VAT. The lot is identified as suitable for small and medium-sized enterprises. The engagement will seek views on contract structure, service delivery, performance measures, innovation, commercial arrangements and market appetite.

The requirement is likely to suit AV service providers that can combine event production, venue-based technical operations, equipment management, installation, maintenance, repair and live troubleshooting. Suppliers should be prepared to provide on-site engineering and technical expertise across a varied programme, including civic, ceremonial, commercial, cultural, state and VIP events. Experience of complex, high-profile, heritage or multi-use venues will be particularly relevant, as will the ability to support both legacy and newly upgraded systems during a transition period. Businesses able to provide reliable operational support, business continuity arrangements and rapid responses for critical events should consider contributing to the market engagement. The buyer has expressly indicated that the service is suitable for SMEs and is seeking supplier views on innovation and delivery models.

How relevant is this notice?

Notice Information

Notice Title

City of London Corporation - City of London Corporation - Guildhall Events Audio Visual (AV) Services - Preliminary Market Engagement

Notice Description

The City of London Corporation is undertaking pre-market engagement in advance of a future procurement for the provision of Venue and Events Audio Visual (AV) Services across Guildhall and associated event spaces. The requirement is expected to include the provision, operation, maintenance and support of AV infrastructure and equipment, together with professional technical services necessary to support a varied programme of civic, ceremonial, corporate, cultural and commercial events. The existing contract is due to expire in March 2027. In parallel, the CoLC is delivering a programme of AV infrastructure upgrades across Guildhall. Due to delays associated with planning approvals required for this historic estate, a significant proportion of the upgrade works are anticipated to take place during 2026. Consequently, the future contract will need to support both existing legacy systems and newly installed infrastructure during a transition period. The successful supplier is expected to provide a comprehensive service, which may include: Event planning and technical support. AV equipment provision, management and operation. Installation, maintenance and repair services. On-site engineering and technical expertise. Event delivery support and troubleshooting. Support for business continuity and critical events. The service will support a range of high-profile events, including civic and ceremonial functions, state and VIP events, commercial conferences, award ceremonies and other prestigious engagements. The Corporation is seeking market feedback on the proposed requirement, contract structure, service delivery model, performance measures, innovation opportunities, commercial arrangements and market appetite. Suppliers with experience of delivering AV services within complex, high-profile, heritage or multi-use event venues are encouraged to participate.

Planning Information

Engagement will consist of a SMT Questionnaire that participating suppliers will be required to submit their responses via the following tender portal (https://cityoflondon.ukp.app.jaggaer.com/).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dc9b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074275-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services

CPV Codes

32321200 - Audio-visual equipment

50340000 - Repair and maintenance services of audio-visual and optical equipment

50342000 - Repair and maintenance services of audio equipment

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
17 Sep 20264 weeks to go
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Mayor and Commonalty and Citizens of the City of London
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CITY OF LONDON
Postcode
EC2P 2EJ
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
TLI31 Camden and City of London
Local Authority
Islington
Electoral Ward
Clerkenwell
Westminster Constituency
Islington South and Finsbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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