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HR & Payroll Software and Managed Payroll Services - Tyne Coast College

Tyne Coast College

This public procurement record has 1 release in its history.

Tender

05 Aug 2026 at 16:54

UK4 - Tender Notice
Summary of the contracting process

Tyne Coast College is seeking a single supplier for an integrated HR and payroll software and managed payroll services contract. The requirement covers a human resources and time-accounting software package, payroll management, and personnel and payroll services. The appointed supplier will provide the technology and ongoing managed service needed to support the college’s HR and payroll operations. The work is to be delivered in the United Kingdom for Tyne Coast College, a public undertaking based in South Shields. This opportunity is relevant to software providers, payroll bureaux, and organisations able to combine HR systems with outsourced payroll delivery. A supplier offering both the platform and the managed service, either directly or through an appropriate delivery model, is particularly suited to the single-supplier requirement.

The process has reached tender: the buyer invited offers through an open competitive flexible procedure. Its planned stages are selection questionnaire, advertisement, invitation to tender, standstill and award. Enquiries were due by 24 August 2026 at 10:00, and tender submissions were due by 1 September 2026 at 10:00. The contract is scheduled to run from 1 January 2027 to 31 March 2032, with extensions of two further 12-month periods permitted, giving a maximum end date of 31 March 2034. The estimated value is £571,667 excluding VAT, or £686,000.40 including VAT. One lot is evaluated on quality at 70% and price at 30%. The award decision was due by 1 January 2027.

The requirement suits SMEs and voluntary, community or social enterprises as well as larger specialist providers. Businesses should be able to demonstrate relevant HR and payroll software capability, managed payroll delivery, and experience supporting personnel and payroll services. Applicants must complete a Selection Questionnaire and provide evidence of business quality standards, relevant accreditations and relevant experience as part of the request to participate. The buyer is looking for a supplier able to take responsibility for the combined software and managed service requirement, rather than separate providers competing for different elements. Quality carries substantially more weight than price, so suppliers with a credible implementation and service-delivery approach, dependable payroll expertise and strong evidence of service quality are well placed to compete. Serious misrepresentation or false information can lead to exclusion from the process.

How relevant is this notice?

Notice Information

Notice Title

HR & Payroll Software and Managed Payroll Services - Tyne Coast College

Notice Description

Tyne Coast College is looking to appoint a single supplier to provide their HR & Payroll Software and Managed Payroll Services requirement. Full details are provided within the tender pack.

Lot Information

Lot 1

Renewal: Extensions allowed: Yes (2 x 12 months)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dce6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074391-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48450000 - Time accounting or human resources software package

79211110 - Payroll management services

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
£571,667 £500K-£1M
Lots Value
£571,667 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Aug 20262 months ago
Submission Deadline
1 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Mar 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Tyne Coast College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTH SHIELDS
Postcode
NE34 6ET
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
Not specified
Local Authority
South Tyneside
Electoral Ward
Westoe
Westminster Constituency
South Shields

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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