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File Management Software

SOUTH WESTERN AMBULANCE SERVICE NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

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06 Aug 2026 at 08:04

UK7 - Contract Details Notice
Summary of the contracting process

South Western Ambulance Service NHS Foundation Trust procured file management software for its digital, data and technology requirements. The purchase is classified as software packages and information systems, covering the supply of file management software rather than construction, facilities or consultancy work. The buyer is based in Exeter, and delivery is recorded within the United Kingdom. The requirement is relevant to software publishers, technology suppliers, systems integrators and specialist resellers whose offering includes file management capabilities. It may also suit businesses that provide licensing and associated software supply at organisational scale, although the published requirement does not describe additional implementation, training or support services. The procurement was arranged for the ambulance service trust’s operational technology needs.

The procurement has been awarded following a below-threshold limited competition. It used one completed lot. Softcat PLC was selected as the supplier, and the resulting contract is active. The contract was signed on 15 May 2026 and runs from 17 May 2026 to 16 May 2027. Its value is £18,062.28 excluding VAT, or £21,674.74 including VAT. The award is recorded as active and relates to the supply of the file management software. The process was below the applicable threshold, with participation limited to invited competitors rather than an open tender. The published outcome identifies the supplier and the contract terms, but does not set out a scored evaluation breakdown or separate award date.

This outcome demonstrates a defined requirement for file management software within an NHS ambulance service, with delivery through a limited-competition route and a contract awarded to a large technology supplier. Businesses considering future opportunities with this buyer would need a credible file management software proposition and the ability to supply software packages or information systems at comparable organisational scale. Specialist software publishers, authorised resellers and technology suppliers with relevant product knowledge are the closest fit. The procurement also indicates that a supplier may need to compete effectively in a restricted field of invited providers, rather than relying only on visibility through open-market tendering. The requirement is focused on software supply, not broad unrelated IT services.

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Notice Information

Notice Title

File Management Software

Notice Description

SWAST-5014-DDaT File Management Software

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dd00
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074433-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£18,062 Under £100K

Notice Dates

Publication Date
6 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
15 May 20263 months ago
Contract Period
17 May 2026 - 16 May 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH WESTERN AMBULANCE SERVICE NHS FOUNDATION TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX2 7HY
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
Not specified
Local Authority
Exeter
Electoral Ward
St Loyes
Westminster Constituency
Exmouth and Exeter East

Supplier Information

Number of Suppliers
1
Supplier Name

SOFTCAT PLC

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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