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Multi-Functional Devices

The Police and Crime Commissioner for Humberside

This public procurement record has 1 release in its history.

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06 Aug 2026 at 16:01

Award Notice
Summary of the contracting process

The Police and Crime Commissioner for Humberside procured multi-functional devices (MFDs) and associated printing capability for the Humberside Police estate. The requirement covers an existing fleet of 158 devices supporting digital workflows and the police force’s legal and administrative requirements. The devices bridge electronic processes with physical printing and document handling across the force’s operations. The arrangement allows the fleet size to change as the Humberside Police estate develops, while maintaining compatibility with its technical architecture. The procurement is for goods, classified under CPV 30232100 for printers and plotters. Delivery and use are across the Humberside Police estate in the Yorkshire and Humber area. The buyer is the Police and Crime Commissioner for Humberside, based in Cottingham.

This procurement has been completed and awarded. A seven-year call-off contract was awarded under Lot 1 of the Crescent Purchasing Consortium Multifunctional Devices Framework, using a limited procedure without prior publication of a call for competition. The stated rationale was that changing supplier would create statutory, operational and technical compatibility risks. Konica Minolta Business Solutions (UK) Limited was awarded the contract, which was signed on 20 May 2026. The contract value is £946,456 including the stated currency of GBP. The arrangement uses an all-inclusive cost-per-page charging model and provides flexibility to adjust the device fleet and print volumes. It was evaluated through the framework’s objective criteria, including local technical compatibility, transition risks and lifecycle economics. The tender status is complete and the contract status is active.

This requirement indicates recurring demand from a police organisation for managed multifunctional device services at enterprise scale. A credible future competitor would need to supply, maintain and adapt a sizeable MFD fleet while integrating reliably with complex existing technical architecture. Experience supporting legally and administratively sensitive public-sector workflows would be relevant, particularly where service continuity and statutory compliance are critical. Suppliers would also need to offer flexible fleet management as organisational structures and print volumes change, rather than a fixed equipment supply alone. The commercial model points to capability in all-inclusive cost-per-page charging, print-volume management, licensing and lifecycle economics. Businesses with established large-scale service infrastructure, strong transition planning and the capacity to support long-term deployment would be well placed to compete when this requirement next reaches the market.

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Notice Information

Notice Title

Multi-Functional Devices

Notice Description

The Contracting Authority's estate comprises 158 multi-functional devices (MFDs) that serve as a critical operational backbone for the police force by bridging digital workflows with strict legal and administrative requirements. Following the expiration of the previous contract on 20th May 2026, transitioning to a new supplier is unfeasible due to severe statutory risks, operational disruption, and complex technical architecture compatibility issues. Consequently, the force requires the contractual flexibility to scale its MFD fleet size in alignment with changes to the Humberside Police estate. This adaptability balances operational and statutory mandates with the efficiency savings central to public procurement and the force's strategic goals.

Lot Information

Lot 1

The Contracting Authority's estate comprises 158 multi-functional devices (MFDs) that serve as a critical operational backbone for the police force by bridging digital workflows with strict legal and administrative requirements. Following the expiration of the previous contract on 20th May 2026, transitioning to a new supplier is unfeasible due to severe statutory risks, operational disruption, and complex technical architecture compatibility issues. Consequently, the force requires the contractual flexibility to scale its MFD fleet size in alignment with changes to the Humberside Police estate. This adaptability balances operational and statutory mandates with the efficiency savings central to public procurement and the force's strategic goals.

Procurement Information

The Contracting Authority's estate comprises 158 multi-functional devices (MFDs) that serve as a critical operational backbone for the police force by bridging digital workflows with strict legal and administrative requirements. Following the expiration of the previous contract on 20th May 2026, transitioning to a new supplier is unfeasible due to severe statutory risks, operational disruption, and complex technical architecture compatibility issues. Consequently, the force requires the contractual flexibility to scale its MFD fleet size in alignment with changes to the Humberside Police estate. This adaptability balances operational and statutory mandates with the efficiency savings central to public procurement and the force's strategic goals. To achieve this, the contracting authority is awarding a 7-year call-off contract under Lot 1 of the Crescent Purchasing Consortium (CPC) Multifunctional Devices Framework, adhering to Regulation 33 of the Public Contracts Regulations 2015. The framework's objective criteria permit direct award variation when local technical compatibility, critical transition risks, and long-term lifecycle economics make a supplier transition unfeasible. This 7-year term is an objective requirement directly tied to the commercial deployment, licensing, and amortisation of the active enterprise infrastructure. Securing this extended timeline enables the supplier to offer a highly specialised, all-inclusive cost-per-page charging model. This commercial structure maintains operational stability while providing the authority with maximum financial flexibility to adapt to evolving print volumes driven by ongoing organisational restructuring.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06de40
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074921-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30232100 - Printers and plotters

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£946,456 £500K-£1M

Notice Dates

Publication Date
6 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
20 May 20263 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police and Crime Commissioner for Humberside
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COTTINGHAM
Postcode
HU16 5SN
Postcode Area
Hull
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE12 East Riding of Yorkshire
Delivery Location
TLE Yorkshire and The Humber
Local Authority
East Riding of Yorkshire
Electoral Ward
Cottingham North
Westminster Constituency
Kingston upon Hull North and Cottingham

Supplier Information

Number of Suppliers
1
Supplier Name

Konica Minolta Business Solutions (UK) Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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