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Multi Functional Devices & Digital Solutions

Kent County Council (t/a Procurement Services)

This public procurement record has 2 releases in its history.

Award

07 Aug 2026 at 10:12

UK7 - Contract Details Notice
Award

06 Aug 2026 at 16:35

UK6 - Contract Award Notice
Summary of the contracting process

Kent County Council, acting through Procurement Services, procured multi-functional devices and associated services for its operations. The requirement covered both leased and purchased devices, with the awarded item classified as printers and plotters (CPV 30232100). The work is for the council and is delivered within Kent, with the buying organisation based at West Malling. This is primarily a goods requirement supported by related services, rather than a standalone consultancy or construction contract. The procurement formed one complete lot and was conducted through a framework arrangement. It is relevant to suppliers of multi-functional printers, print-room equipment and associated device services, particularly businesses able to provide equipment through both leasing and direct purchase models.

The procurement is complete and was awarded on 5 August 2026 through a selective procedure under a framework agreement, without a competitive call-off. Insight Systems Ltd was selected for the single lot. The award and signed contract are valued at £355,870 gross. The contract was signed on 6 August 2026 and runs from 1 September 2026 to 31 August 2031. The tender was above the applicable threshold. Evaluation details recorded for this award identify the successful supplier and the requirement, while the published process data does not set out a separate weighting for price, quality or other criteria. The contract is active and the award remains active, with no cancellation or termination recorded.

This award demonstrates established demand from Kent County Council for multi-functional devices, printers and plotters, combining equipment supply with associated services over a substantial contract term. A credible competitor for a future requirement would need to supply and support multi-functional devices, offer both leased and purchased equipment, and manage the operational service associated with those devices. The successful supplier was an SME, indicating that delivery is not necessarily limited to a large national business. Suppliers should therefore be able to demonstrate reliable equipment provision, installation or support capability, contract management and the capacity to serve a public-sector buyer through a framework arrangement. Experience delivering comparable print and document-output solutions would help a supplier evidence its suitability when this buyer next assesses the requirement.

How relevant is this notice?

Notice Information

Notice Title

Multi Functional Devices & Digital Solutions

Notice Description

Leased and Purchased Multi-Functional Devices and Associated Services

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06de59
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075135-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Award under framework
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30232100 - Printers and plotters

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£355,870 £100K-£500K
Contracts Value
£355,870 £100K-£500K

Notice Dates

Publication Date
7 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
5 Aug 20263 weeks ago
Contract Period
1 Sep 2026 - 31 Aug 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Kent County Council (t/a Procurement Services)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MALLING
Postcode
ME19 4YT
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
Not specified
Local Authority
Tonbridge and Malling
Electoral Ward
Kings Hill
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
1
Supplier Name

Insight Systems Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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