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REPAIRS AND DECORATIONS TO WOODGREEN WINDOWS

West Oxfordshire District Council

This public procurement record has 1 release in its history.

Tender

07 Aug 2026 at 12:00

UK4 - Tender Notice
Summary of the contracting process

West Oxfordshire District Council is seeking building repair and conservation works at the Woodgreen Offices in Witney. The requirement focuses on one elevation of original timber windows, selected because they are in the worst condition. The contractor will provide access arrangements as needed, repair the windows using the Repaircare resin repair system, overhaul sash mechanisms, replace parts where required and redecorate the windows. The scope also includes repairing and decorating timber roof detailing and rainwater goods on the same elevation, plus easing, adjusting and surveying all other windows in the building. This is a works contract covering window restoration, repair and maintenance. The works must comply with the Construction Design and Management Regulations 2015. Welfare facilities are available in the office building.

The procurement has reached tender: West Oxfordshire District Council invited offers through a below-threshold open competition. Bids were to be submitted electronically through the Intend Portal by 12:00 on 28 August 2026. The contract is scheduled to run from 21 September 2026 to 21 December 2026. The estimated procurement value is £36,000 excluding VAT and £43,200 including VAT. The single lot is recorded with a value of 43,200 AED. Evaluation is based on 80% price and 20% quality. The council will manage the works directly under a JCT Minor Works Contract. The requirement was reduced from a wider project covering all windows at the Woodgreen Offices because of budget constraints, and now covers the identified elevation alongside the associated roof, rainwater and survey work.

This opportunity suits contractors experienced in repairing and conserving original timber sash windows and maintaining traditional building fabric. Relevant capability includes using the Repaircare resin repair system, overhauling sash mechanisms, sourcing and fitting replacement components, and carrying out high-quality preparation and decoration. Bidders should also be able to repair and decorate timber roof detailing and rainwater goods, and to survey, ease and adjust other windows across the building. The work requires contractors able to plan access safely and deliver construction work in accordance with the CDM Regulations 2015. Experience of working under a JCT Minor Works Contract will be useful, as will the capacity to coordinate several related repair activities on an occupied office site.

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Notice Information

Notice Title

REPAIRS AND DECORATIONS TO WOODGREEN WINDOWS

Notice Description

These works were originally part of a larger project encompassing repairs and decorations to all windows at the Woodgreen Offices. Due to budgetary constraints works have now been limited to a single elevation of original timber windows which have been found to be in the worst condition. Works will involve access as required to carry out repairs to the windows using the Repaircare resin repair system, overhaul of the sash mechanisms and replacement parts where required and decoration of the windows. In addition, the works allow for the repair and decoration of the timber roof detailing and rainwater goods to this elevation and the ease and adjustment and survey of all other windows to the building. Please see Appendix C and D for details on windows All works should be executed in line with the requirements of the Construction Design and Management (CDM) Regulations 2015 and will be managed directly under the terms of a JCT Minor Works Contract by West Oxfordshire District Council. Please note that welfare facilities including toilet facilities and hot and cold water for washing will be made available for use within the office building.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06def8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075236-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

CPV Codes

44221110 - Window frames

45454100 - Restoration work

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£36,000 Under £100K
Lots Value
£36,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Aug 20262 months ago
Submission Deadline
28 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
21 Sep 2026 - 21 Dec 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Oxfordshire District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WITNEY
Postcode
OX28 1NB
Postcode Area
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
Not specified
Local Authority
West Oxfordshire
Electoral Ward
Witney North
Westminster Constituency
Witney

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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