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Portable audio conferencing solution

South Downs National Park Authority

This public procurement record has 1 release in its history.

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07 Aug 2026 at 14:32

UK7 - Contract Details Notice
Summary of the contracting process

South Downs National Park Authority procured a portable wireless conference microphone system for public meetings of the Authority and its committees. The requirement covers both supply and configuration of the equipment, rather than a general audio-visual service. The goods include conference microphones and associated loudspeakers, classified as audio-visual equipment and microphones and loudspeakers. Delivery is in the South East of England. The buying organisation is the South Downs National Park Authority, based at the South Downs Centre in Midhurst. This requirement is relevant to businesses supplying portable wireless conference systems, microphones, loudspeakers or related meeting-room audio equipment, particularly where they can configure equipment for formal public-sector meetings and committee use.

The procurement is complete and was awarded to WHITWAM LIMITED. It used a direct award below the applicable threshold, without competition. The award covers one lot and the contract was signed on 25 June 2026. The active contract runs from 25 June 2026 to 24 June 2027. Its value is £34,931.03 excluding VAT, or £41,917.24 including VAT. The award is for the full portable audio conferencing solution, including the conference microphone and loudspeaker equipment. The contracting authority selected the supplier through the non-competitive below-threshold route, rather than inviting competing tenders. The recorded contract status is active, while the overall procurement status is complete.

This procurement shows demand from the South Downs National Park Authority for a portable wireless meeting audio system that can support public meetings and committee proceedings. A credible future supplier would need to provide suitable conference microphones and loudspeakers, configure the system for reliable use, and understand the practical requirements of formal meetings involving a public authority. Businesses combining equipment supply with hands-on configuration are better aligned than suppliers offering hardware alone. The awarded supplier is an SME, indicating that this type of requirement can be delivered by a smaller specialist business rather than only by a large national contractor. Relevant competitors should be able to demonstrate dependable portable audio-visual equipment and experience configuring it for organised meeting environments.

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Notice Information

Notice Title

Portable audio conferencing solution

Notice Description

Supply and configuration of a portable wireless conference microphone system suitable for public meetings of the Authority and its committees.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06df3e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075353-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32321200 - Audio-visual equipment

32340000 - Microphones and loudspeakers

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£34,931 Under £100K

Notice Dates

Publication Date
7 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
25 Jun 20262 months ago
Contract Period
25 Jun 2026 - 24 Jun 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Downs National Park Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MIDHURST
Postcode
GU29 9DH
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
Not specified
Local Authority
Chichester
Electoral Ward
Midhurst
Westminster Constituency
Arundel and South Downs

Supplier Information

Number of Suppliers
1
Supplier Name

WHITWAM LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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