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NI Water - Fleet Maintenance and Management Services

NI Water and its subsidiaries

This public procurement record has 2 releases in its history.

Planning

26 Aug 2026 at 15:40

UK2 - Preliminary Market Engagement Notice
Planning

07 Aug 2026 at 15:07

UK3 - Planned Procurement Notice
Summary of the contracting process

Northern Ireland Water Limited intends to procure fleet maintenance and management services for its vehicle fleet. The requirement is categorised as repair and maintenance services and will cover work delivered across Northern Ireland. The contract is being developed for a water utility operating under the utilities regime. The anticipated service scope concerns maintaining and managing the buyer’s fleet, supporting vehicle availability, servicing and repairs through an appointed contractor. Businesses specialising in fleet management, vehicle servicing, mechanical repairs, planned and reactive maintenance, or related support services should find the subject matter relevant. The procurement is a single service requirement rather than a group of separately described lots, and the buyer has indicated that the lot is suitable for small and medium-sized enterprises.

This procurement is at the planning stage: Northern Ireland Water has announced its intention to re-tender and is engaging the market before inviting bids. It expects to use an open competitive flexible procedure. The buyer’s indicative date for the next notice is 14 December 2026, with feedback on the Request for Information, proposed process and contract structure requested by 17 October 2026. A supplier day is anticipated for early October 2026. The indicative tender period is expected to end on 15 January 2027, with the award decision expected by 1 June 2027. The proposed contract is expected to run from 1 October 2027 to 30 September 2030, with optional extensions taking the maximum end date to 30 September 2034, subject to acceptable performance. No procurement value is stated.

The requirement is likely to suit established fleet maintenance contractors, vehicle service networks and fleet management providers able to support a utility fleet across Northern Ireland. Relevant preparation should include demonstrating capacity for ongoing planned servicing, inspections, repairs, breakdown response, maintenance coordination and fleet administration, according to the final specification. Suppliers should be ready to explain how they would manage service quality, vehicle availability, operational reporting, supply-chain resilience and performance across multiple locations or service points. Businesses that can combine practical vehicle maintenance with contract management and customer reporting may be well placed. The market engagement is intended to gather views on the procurement process and contract structure, so interested firms can prepare informed feedback before the later competition.

How relevant is this notice?

Notice Information

Notice Title

NI Water - Fleet Maintenance and Management Services

Notice Description

NI Water's current contract for Fleet Maintenance and Management services expires October 2027. In preparation for the re-tender NI Water wish to engage with the market to understand the level of capability and interest in providing the services required under a contract.

Lot Information

Lot 1

Renewal: Contract period is anticipated to be for an initial period of three years, with optional extensions of four years in total, subject to acceptable contractor performance.

Planning Information

Interested parties can view a copy of the Request for Information (RFI) document on eTendersNI, or request a copy from sourcing@niwater.com Interested parties are asked to review the RFI document and associated slides, and provide feedback on the proposed process, contract structure and other areas as requested in the document. NI Water also plan on holding a Supplier Day, anticipated to be early October 2026 - further details will be provided in due course.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06df52
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081459-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Aug 20261 months ago
Submission Deadline
Not specified
Future Notice Date
14 Dec 20263 months to go
Award Date
Not specified
Contract Period
1 Oct 2027 - 30 Sep 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NI Water and its subsidiaries
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT14 6TE
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Chichester Park
Westminster Constituency
Belfast North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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