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Legacy Database for Pensions, HR, and Finance

London Borough of Hammersmith and Fuham (LBHF)

This public procurement record has 1 release in its history.

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07 Aug 2026 at 16:55

UK7 - Contract Details Notice
Summary of the contracting process

The London Borough of Hammersmith and Fulham (LBHF) procured continued access to and use of a legacy database supporting its pensions, finance and human resources functions. The requirement covers software packages and information systems, including data originally established for these services and needed for statutory purposes. The buyer is the London Borough of Hammersmith and Fulham, based at Hammersmith & Fulham Civic Campus in London. The contracted supplier, Unit 4 Business Software Ltd, is based in Bristol. This is a software and information-systems requirement centred on maintaining access to an established database rather than delivering a new standalone system or a programme of implementation work.

The procurement is complete and the contract is active. It used a direct award below the threshold, without competition, and was not divided into competing lots. Unit 4 Business Software Ltd was selected for the requirement. The contract was signed on 19 February 2025 and runs from 1 April 2025 to 31 March 2033. Its gross value is £125,200.50. The procurement was classified as goods, with the requirement described as software packages and information systems. The award covers the single database-related requirement supporting pensions, finance and HR functions. No competitive evaluation criteria or scored tender process are recorded for this direct award.

This procurement indicates sustained public-sector demand for dependable access to established business software and legacy data across pensions, finance and HR. Suppliers best placed for a future requirement of this kind would need proven capability in enterprise business systems, database continuity and long-term software support. Experience of handling legally required records and maintaining reliable access for multiple corporate functions would be important. Credibility would also come from understanding the operational needs of local-government pensions, finance and human-resources teams, including the risks of replacing or disrupting a legacy platform. Providers with an established product, strong support arrangements and experience serving public authorities would be well aligned with this buyer’s requirement.

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Notice Information

Notice Title

Legacy Database for Pensions, HR, and Finance

Notice Description

Continued access and use of statutorily required data that was originally for use by the pensions, finance, and HR functions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06df7f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075462-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£125,200 £100K-£500K

Notice Dates

Publication Date
7 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
19 Feb 20251 years ago
Contract Period
1 Apr 2025 - 31 Mar 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Hammersmith and Fuham (LBHF)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W6 9JU
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI33 Kensington & Chelsea and Hammersmith & Fulham
Delivery Location
Not specified
Local Authority
Hammersmith and Fulham
Electoral Ward
Hammersmith Broadway
Westminster Constituency
Hammersmith and Chiswick

Supplier Information

Number of Suppliers
1
Supplier Name

Unit 4 Business Software Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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