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Core Database for Pensions, HR, and Finance

London Borough of Hammersmith and Fuham (LBHF)

This public procurement record has 1 release in its history.

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07 Aug 2026 at 17:33

UK7 - Contract Details Notice
Summary of the contracting process

The London Borough of Hammersmith and Fulham procured continued access to and use of a core database and operating software package supporting its pensions, finance and human resources functions. The requirement is for maintaining access to data that was originally established for these services and is needed for statutory purposes. This is a technology and software requirement rather than a new business system implementation described in the procurement. The buying organisation is the London Borough of Hammersmith and Fulham, a sub-central public authority based in London. The requirement covers one lot and relates to the borough’s internal pensions, finance and HR operations.

The procurement is complete and has been awarded through a direct award below the relevant threshold, without competition. QuickThink Cloud Limited was selected as supplier and holds an active award for the single lot. The contract was signed on 1 April 2025 and runs from 1 April 2025 to 31 March 2029. Its gross value is £80,000. The contract is active, and the award is active. The requirement was treated as goods, covering a database and operating software package. The published outcome records the buyer’s use of a non-competitive below-threshold route; it does not report a competitive evaluation or competing bids for this procurement.

This procurement demonstrates an established requirement for dependable database and operating software supporting public-sector pensions, finance and HR data. Suppliers considering comparable work for this borough would need to show that their software can preserve access to existing core records and support the statutory functions that depend on them. Credibility would also require experience of maintaining business-critical systems across multiple corporate services, with continuity over a multi-year operating period and an understanding of public-sector information needs. Relevant providers may include software companies, cloud and database specialists, and managed service businesses able to support legacy or existing platforms rather than only supply a new standalone product. The selected supplier was an SME, indicating that this scale of requirement can be delivered by a smaller specialist technology business.

How relevant is this notice?

Notice Information

Notice Title

Core Database for Pensions, HR, and Finance

Notice Description

To maintain access and use of statutorily required data that was originally for use by the pensions, finance, and HR functions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06df84
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075474-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48600000 - Database and operating software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£80,000 Under £100K

Notice Dates

Publication Date
7 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Apr 20251 years ago
Contract Period
1 Apr 2025 - 31 Mar 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Hammersmith and Fuham (LBHF)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W6 9JU
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI33 Kensington & Chelsea and Hammersmith & Fulham
Delivery Location
Not specified
Local Authority
Hammersmith and Fulham
Electoral Ward
Hammersmith Broadway
Westminster Constituency
Hammersmith and Chiswick

Supplier Information

Number of Suppliers
1
Supplier Name

QuickThink Cloud Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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