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Provision of Anaesthetic Management Software

Queen Victoria Hospital NHS Foundation Trust

This public procurement record has 4 releases in its history.

Award

05 Oct 2026 at 15:37

UK7 - Contract Details Notice
Award

25 Aug 2026 at 09:55

UK6 - Contract Award Notice
TenderUpdate

11 Aug 2026 at 21:56

UK4 - Tender Notice
Tender

09 Aug 2026 at 15:06

UK4 - Tender Notice
Summary of the contracting process

Queen Victoria Hospital NHS Foundation Trust procured anaesthetic management software services, including software support and ongoing maintenance. The system is for the Trust’s anaesthetic management needs, with delivery in the United Kingdom. The requirement was organised as a single lot and covered both the software management service and maintenance of the software. The buyer is based in East Grinstead. This is a healthcare IT services requirement rather than a purchase of general-purpose software alone: suppliers need to provide or support software used in anaesthetic management and maintain it for the Trust. The selected supplier, Safer Sleep Limited, is based in Poole.

The procurement is complete and the contract has been awarded to Safer Sleep Limited. The award was made on 17 August 2026 under an open procedure. Price carried 30% of the evaluation and the Technical and Social Value Questionnaire carried 70%; two bids were received, both from SMEs. The award value was £402,963, including £483,556 gross, but the active maintenance contract is recorded separately at £234,599, including £281,518 gross. The contract was signed on 10 September 2026 and runs from 11 September 2026 to 10 September 2029. The Trust may extend it by up to two 12-month periods, at its discretion, to a maximum end date of 10 September 2031. The lot was identified as suitable for SMEs and voluntary, community and social enterprises.

For suppliers considering future anaesthetic software requirements from Queen Victoria Hospital NHS Foundation Trust, this award shows demand for a combined software management, support and maintenance service, rather than a one-off software supply. A credible competitor would need to demonstrate that its system can serve anaesthetic management needs and that it can provide dependable ongoing maintenance and support across a multi-year arrangement. The evaluation placed greater weight on the technical and social value response than on price, so suppliers should be prepared to evidence service quality and social value alongside competitive pricing. Two SMEs reached the final stage, indicating that the requirement was contestable by smaller businesses as well as larger providers. The successful supplier was Safer Sleep Limited, a software-focused service provider.

How relevant is this notice?

Notice Information

Notice Title

Provision of Anaesthetic Management Software

Notice Description

Management of Anaesthetic Software for Queen Victoria Hospital NHS Foundation Trust

Lot Information

Lot 1

Renewal: Maximum extension of up to 2 years after the expiry of main contract at the absolute discretion of Queen Victoria Hospital NHS Foundation Trust

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06df93
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093941-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48517000 - IT software package

72261000 - Software support services

72267100 - Maintenance of information technology software

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
£402,963 £100K-£500K
Contracts Value
£234,599 £100K-£500K

Notice Dates

Publication Date
5 Oct 2026Yesterday
Submission Deadline
12 Aug 2026Expired
Future Notice Date
Not specified
Award Date
17 Aug 20261 months ago
Contract Period
11 Sep 2026 - 10 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active, Pending
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Queen Victoria Hospital NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EAST GRINSTEAD
Postcode
RH19 3DZ
Postcode Area
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ28 West Sussex (North East)
Delivery Location
TLJ2 Surrey, East and West Sussex
Local Authority
Mid Sussex
Electoral Ward
East Grinstead Ashplats
Westminster Constituency
East Grinstead and Uckfield

Supplier Information

Number of Suppliers
1
Supplier Name

SAFER SLEEP LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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