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Pre-Market Engagement: Supply, Installation and Maintenance of Hot Water Boilers and Chilled/Ambient Water Dispensers

BEDFORD COLLEGE

This public procurement record has 1 release in its history.

Planning

10 Aug 2026 at 10:36

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Bedford College is currently in the planning stage of a procurement process, with the focus on a Preliminary Market Engagement (PME) for the supply, installation, and maintenance of hot water boilers and chilled/ambient water dispensers across its estate. The buyer, Bedford College, is located in Bedford, United Kingdom. This engagement aims to gather insights on market capabilities, supplier solutions, and pricing for these services. Key dates include the submission deadline for PME Questionnaire responses, due by 24 August 2026 at noon, and clarification questions must be submitted by 17 August 2026. The industry categories involved include repair and maintenance services, water coolers, and heating equipment.

This tender presents excellent opportunities for businesses specializing in the supply, installation, and maintenance of heating and water dispensing equipment. Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs) are particularly encouraged to partake, as the contract period extends from March 2027 to February 2031. The process seeks to explore a single supplier's ability to deliver end-to-end services, and businesses with innovative, sustainable, and efficient solutions stand to influence future procurement strategies at Bedford College. This engagement phase offers an opening for businesses to align their services with the college's goals for improved service delivery and value for money.

How relevant is this notice?

Notice Information

Notice Title

Pre-Market Engagement: Supply, Installation and Maintenance of Hot Water Boilers and Chilled/Ambient Water Dispensers

Notice Description

Preliminary Market Engagement (PME): Supply, Installation and Maintenance of Hot Water Boilers and Chilled/Ambient Drinking Water Dispensers The Bedford College Group is undertaking a Preliminary Market Engagement (PME) exercise to gain a better understanding of the current market and available solutions relating to the provision of hot water boilers and chilled/ambient drinking water dispensers across its estate. The purpose of this engagement is to obtain insight from suppliers regarding the supply, installation, commissioning, maintenance and support of drinking water and hot water dispensing equipment, together with associated servicing, filtration, hygiene management, lifecycle maintenance and customer support arrangements. The College is seeking to understand current market capabilities, emerging technologies, sustainable solutions, innovative delivery models and best practice approaches that may assist in shaping future requirements. Through this engagement, the College wishes to explore the feasibility of a single supplier providing a comprehensive end-to-end service across multiple sites, including equipment provision, installation, planned preventative maintenance, reactive repairs, servicing and ongoing contract support. Suppliers are invited to provide feedback on equipment options, commercial models, maintenance approaches, implementation considerations, risk factors and any opportunities to improve value for money and service delivery. Information gathered through this exercise will be used to inform the College's understanding of the marketplace, support the development of its future requirements and procurement strategy, and assist in determining the most appropriate approach for any potential future procurement. This Preliminary Market Engagement is being undertaken solely for market research and information-gathering purposes. It does not constitute a call for competition, invitation to tender, request for quotation, or any commitment by The Bedford College Group to commence a procurement process or award a contract. Participation in this exercise will not confer any advantage or disadvantage in relation to any future procurement activity. Interested organisations are invited to review the accompanying Preliminary Market Engagement documentation and complete the questionnaire via the MultiQuote portal.

Planning Information

Bedford College is undertaking a Preliminary Market Engagement to better understand the market, supplier capabilities, available solutions and indicative pricing for the supply, installation and maintenance of hot water boilers and chilled/ambient water dispensers across its estate. Interested organisations are invited to review the attached PME document and complete the PME Questionnaire via the MultiQuote portal. Clarification questions should be submitted via the portal by 17 August 2026. Responses to the PME Questionnaire must be submitted by 24 August 2026 at 12:00 noon. This engagement is being undertaken for market research purposes only and does not constitute a formal procurement process or an invitation to tender.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dfe4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075633-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

50 - Repair and maintenance services

CPV Codes

31141000 - Water coolers

39715200 - Heating equipment

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Aug 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
4 Jan 20275 months to go
Award Date
Not specified
Contract Period
1 Mar 2027 - 28 Feb 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BEDFORD COLLEGE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEDFORD
Postcode
MK42 9AH
Post Town
Milton Keynes
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH24 Bedford
Delivery Location
Not specified
Local Authority
Bedford
Electoral Ward
Cauldwell
Westminster Constituency
Bedford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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