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Pre-Market Engagement: Supply, Installation and Maintenance of Hot Water Boilers and Chilled/Ambient Water Dispensers

Bedford College

This public procurement record has 1 release in its history.

Planning

10 Aug 2026 at 11:36

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Bedford College, part of The Bedford College Group, is exploring a future service for hot water boilers and chilled or ambient drinking-water dispensers across its estate in the United Kingdom. The requirement is expected to cover equipment supply, installation, commissioning and ongoing maintenance, including planned preventative maintenance, reactive repairs, servicing, filtration, hygiene management, lifecycle support and customer service. The College is considering whether one supplier could provide a comprehensive end-to-end service across multiple sites. The procurement category is goods, with related repair and maintenance services, water coolers and heating equipment. The work is intended to support reliable hot-water and drinking-water facilities, while allowing the College to assess sustainable solutions, emerging technologies and innovative delivery models.

This is at the planning stage and is a preliminary market engagement, not a call for competition, invitation to tender or request for quotation. The College expects to use suppliers’ responses to shape its future requirements and procurement strategy. Clarification questions are expected by 17 August 2026, with questionnaire responses due by 24 August 2026 at 12 noon. The engagement is being run through the MultiQuote portal. The College currently anticipates a future notice on 4 January 2027. The planned contract period is 1 March 2027 to 28 February 2031. One lot is planned, marked as suitable for SMEs and voluntary, community or social enterprises. The recorded procurement value is £0, and no contract award has been made.

This engagement should suit manufacturers, distributors, installers and specialist maintenance providers of commercial hot-water boilers and chilled or ambient water dispensers. Relevant suppliers are likely to have the capacity to support multiple sites and deliver a managed service covering equipment selection, installation, commissioning, planned maintenance, breakdown response, servicing, filtration and hygiene controls. Experience in lifecycle management, customer support and coordinating field-service operations would be useful. The College is seeking market insight on available equipment, sustainable and emerging technologies, implementation issues, risks, commercial models and ways to improve value for money. Suppliers able to explain whether they can provide a single end-to-end solution, and how they would manage reliable service delivery across an estate, are well placed to contribute during planning.

How relevant is this notice?

Notice Information

Notice Title

Pre-Market Engagement: Supply, Installation and Maintenance of Hot Water Boilers and Chilled/Ambient Water Dispensers

Notice Description

Preliminary Market Engagement (PME): Supply, Installation and Maintenance of Hot Water Boilers and Chilled/Ambient Drinking Water Dispensers The Bedford College Group is undertaking a Preliminary Market Engagement (PME) exercise to gain a better understanding of the current market and available solutions relating to the provision of hot water boilers and chilled/ambient drinking water dispensers across its estate. The purpose of this engagement is to obtain insight from suppliers regarding the supply, installation, commissioning, maintenance and support of drinking water and hot water dispensing equipment, together with associated servicing, filtration, hygiene management, lifecycle maintenance and customer support arrangements. The College is seeking to understand current market capabilities, emerging technologies, sustainable solutions, innovative delivery models and best practice approaches that may assist in shaping future requirements. Through this engagement, the College wishes to explore the feasibility of a single supplier providing a comprehensive end-to-end service across multiple sites, including equipment provision, installation, planned preventative maintenance, reactive repairs, servicing and ongoing contract support. Suppliers are invited to provide feedback on equipment options, commercial models, maintenance approaches, implementation considerations, risk factors and any opportunities to improve value for money and service delivery. Information gathered through this exercise will be used to inform the College's understanding of the marketplace, support the development of its future requirements and procurement strategy, and assist in determining the most appropriate approach for any potential future procurement. This Preliminary Market Engagement is being undertaken solely for market research and information-gathering purposes. It does not constitute a call for competition, invitation to tender, request for quotation, or any commitment by The Bedford College Group to commence a procurement process or award a contract. Participation in this exercise will not confer any advantage or disadvantage in relation to any future procurement activity. Interested organisations are invited to review the accompanying Preliminary Market Engagement documentation and complete the questionnaire via the MultiQuote portal.

Planning Information

Bedford College is undertaking a Preliminary Market Engagement to better understand the market, supplier capabilities, available solutions and indicative pricing for the supply, installation and maintenance of hot water boilers and chilled/ambient water dispensers across its estate. Interested organisations are invited to review the attached PME document and complete the PME Questionnaire via the MultiQuote portal. Clarification questions should be submitted via the portal by 17 August 2026. Responses to the PME Questionnaire must be submitted by 24 August 2026 at 12:00 noon. This engagement is being undertaken for market research purposes only and does not constitute a formal procurement process or an invitation to tender.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dfe4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075633-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

50 - Repair and maintenance services

CPV Codes

31141000 - Water coolers

39715200 - Heating equipment

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Aug 20261 months ago
Submission Deadline
Not specified
Future Notice Date
4 Jan 20273 months to go
Award Date
Not specified
Contract Period
1 Mar 2027 - 28 Feb 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bedford College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEDFORD
Postcode
MK42 9AH
Postcode Area
Milton Keynes
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH24 Bedford
Delivery Location
Not specified
Local Authority
Bedford
Electoral Ward
Cauldwell
Westminster Constituency
Bedford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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