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Shared spaces cleaning works scheduled and responsive cleaning over 3 lots

Southdown Housing Association

This public procurement record has 12 releases in its history.

TenderUpdate

22 Sep 2026 at 15:06

UK4 - Tender Notice
TenderUpdate

17 Sep 2026 at 16:29

UK4 - Tender Notice
TenderUpdate

16 Sep 2026 at 14:55

UK4 - Tender Notice
TenderUpdate

14 Sep 2026 at 15:42

UK4 - Tender Notice
TenderUpdate

14 Sep 2026 at 15:37

UK4 - Tender Notice
TenderUpdate

10 Sep 2026 at 16:20

UK4 - Tender Notice
TenderUpdate

10 Sep 2026 at 13:48

UK4 - Tender Notice
TenderUpdate

10 Sep 2026 at 13:33

UK4 - Tender Notice
TenderUpdate

07 Sep 2026 at 14:24

UK4 - Tender Notice
TenderUpdate

07 Sep 2026 at 14:02

UK4 - Tender Notice
TenderUpdate

19 Aug 2026 at 12:14

UK4 - Tender Notice
Tender

10 Aug 2026 at 15:21

UK4 - Tender Notice
Summary of the contracting process

Southdown Housing Association is procuring cyclical, scheduled and responsive cleaning of shared spaces and communal areas at housing and other sites across East and West Sussex, including Brighton. The services are classified as cleaning services. The requirement is divided into three geographic lots: Brighton and areas to the west; Eastbourne and surrounding areas; and Crawley and surrounding areas. The work includes cleaning sites identified in the tender information, with floorplans and marked communal areas available for the relevant locations. Suppliers may therefore be suitable where they can deliver planned and responsive communal-area cleaning across one or more of these Sussex service areas. The buyer is a public undertaking based in Lewes.

The process reached tender: Southdown Housing Association invited offers through an open procedure. Enquiries were due by 30 September 2026 at 16:59, and tenders by 17:00 the same day, with electronic submission allowed in English. Award decisions were scheduled for 19 October 2026. Contracts are planned from 11 January 2027 to 14 January 2030, with a possible further year’s extension to 13 January 2031 if service standards are met. The estimated total is £666,666.66 excluding VAT (£800,000 including VAT). Lot 1 is £443,333.33 excluding VAT (£532,000 including VAT), lot 2 £190,000 (£228,000 including VAT), and lot 3 £33,333.33 (£40,000 including VAT). Quality carries 60% and price 40%; economic and technical selection criteria apply.

This opportunity suits commercial cleaning contractors able to provide cyclical cleaning alongside scheduled and responsive call-outs for communal areas. Bidders should be prepared to respond to quality questions, meet the technical requirements in the specification, and demonstrate the economic capacity required by the tender documents. Delivery will require the operational capability to cover housing and associated sites in Brighton, Eastbourne or Crawley, with the option to bid for the geographic area or areas that match their service footprint. The tender includes chemicals guidance, site plans and floorplans, a draft cleaning contract and key performance indicators, so suppliers should be able to work to defined cleaning methods, site layouts and measurable service standards. Small and medium-sized enterprises and voluntary, community or social enterprises are identified as suitable participants.

How relevant is this notice?

Notice Information

Notice Title

Shared spaces cleaning works scheduled and responsive cleaning over 3 lots

Notice Description

Procurement of cyclical cleaning services for sites across East and West Sussex including Brighton

Lot Information

1 (Brighton)

Bid for cleaning of sites in Brighton and to the West , please refer to the pricing document for a indicative map

Renewal: Contract can be extended for a further year should the provison of service meet the required standards

2 (Eastbourne)

Bid for cleaning of sites in Eastbourne and surrounding areas , please refer to the pricing document for a indicative map

Renewal: Contract can be extended for a further year should the provison of service meet the required standards

3 (Crawley)

Bid for cleaning of sites in Crawley and surrounding areas , please refer to the pricing document for a indicative map

Renewal: Contract can be extended for a further year should the provison of service meet the required standards

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e060
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089733-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£666,666 £500K-£1M
Lots Value
£666,666 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Sep 20262 weeks ago
Submission Deadline
30 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
11 Jan 2027 - 14 Jan 2030 3-4 years
Recurrence
2029-10-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Southdown Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEWES
Postcode
BN7 1JU
Postcode Area
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
TLJ21 Brighton and Hove, TLJ22 East Sussex CC, TLJ28 West Sussex (North East)
Local Authority
Lewes
Electoral Ward
Lewes Priory
Westminster Constituency
Lewes

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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