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Procurement of Applicant Tracking System for Salvation Army Housing Association

Salvation Army Housing Association

This public procurement record has 1 release in its history.

Tender

10 Aug 2026 at 15:29

UK4 - Tender Notice
Summary of the contracting process

Salvation Army Housing Association is procuring a modern applicant tracking system (ATS) to manage its full recruitment lifecycle. The service will cover vacancy creation, candidate attraction, selection, offer management, onboarding, candidate assessment, communications and talent-pool development. It must support recruitment through the organisation’s website, LinkedIn and job boards, with accessible use for candidates, recruiters and hiring managers. The requirement includes management information and reporting covering recruitment performance, candidate sources, vacancies and time to hire. Suppliers must provide integrations with HR systems, communication tools, document management, job boards and business intelligence solutions. The service also includes implementation, migration from the existing system, configuration, testing, training, go-live support, maintenance and ongoing improvement across the United Kingdom.

The procurement has reached tender: the buyer invited offers through a below-threshold open competition. This is a single-lot services contract. Questions were due by 21 August 2026 at 5pm, and offers were due by 4 September 2026 at 5pm, submitted electronically through the stated procurement portal. The contract is scheduled to run from 16 November 2026 to 15 November 2029, with an option to renew for up to 36 months, potentially extending it to 15 November 2032. Its estimated value is £75,000 excluding VAT, or £90,000 including VAT. Evaluation is based on a system demonstration worth 60% and price worth 40%. Participation is identified as suitable for SMEs, with conditions set out in the tender documents.

This opportunity suits ATS and recruitment technology providers able to deliver both a software platform and a managed implementation. Strong candidates will be able to configure a system around recruitment workflows, migrate existing data, integrate with HR, communications, document management, job-board and business-intelligence systems, and provide testing, training and go-live support. The solution must offer accessible, intuitive experiences for candidates, recruiters and hiring managers, while supporting multi-channel recruitment, candidate assessment, reporting and talent-pool management. Suppliers should demonstrate robust data protection, information security, retention and archiving controls, together with responsive support and continuous improvement. The requirement is suitable for SMEs, but bidders need the capacity and experience to minimise disruption during transition and support ongoing recruitment operations.

How relevant is this notice?

Notice Information

Notice Title

Procurement of Applicant Tracking System for Salvation Army Housing Association

Notice Description

Salvation Army Homes is seeking to procure a modern Applicant Tracking System (ATS) to support the full recruitment lifecycle, from vacancy creation and candidate attraction through to selection, offer management and onboarding. The solution will improve recruitment efficiency, reduce manual administration, enhance reporting capabilities and support the organisation's recruitment objectives and values. The ATS must provide an intuitive and accessible experience for candidates, recruiters and hiring managers, supporting recruitment activity across multiple channels including the organisation's website, LinkedIn and job boards. The system should streamline recruitment workflows, improve communication with candidates, enable effective candidate assessment and help build a high-quality talent pool. The solution must provide comprehensive management information and reporting, including recruitment performance metrics, candidate source tracking, vacancy analytics and time-to-hire reporting. Integration with HR systems, communication tools, document management platforms, job boards and business intelligence solutions is required. The system must also support data protection, security, retention and archiving requirements. The contract will include implementation, data migration from the current system, configuration, testing, training, go-live support and ongoing system support and maintenance. Suppliers will be expected to demonstrate how they will deliver a smooth transition with minimal disruption to ongoing recruitment activity while providing responsive support and continuous system improvement throughout the contract term.

Lot Information

Lot 1

Renewal: It is intended that the Contracts will commence in November 2026 and run for a period of three years with the option for renewal, as decided by the Contracting Authority, for an extension of up to 36 months, subject to satisfactory reviews based upon performance and quality of service and delivery.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e064
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075834-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72268000 - Software supply services

Notice Value(s)

Tender Value
£75,000 Under £100K
Lots Value
£75,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Aug 20261 months ago
Submission Deadline
4 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
16 Nov 2026 - 15 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Salvation Army Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BOLTON
Postcode
BL1 1RZ
Postcode Area
Bolton
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD36 Greater Manchester North West
Delivery Location
Not specified
Local Authority
Bolton
Electoral Ward
Queens Park & Central
Westminster Constituency
Bolton North East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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