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PROC3 26-24 Waste Management Software System

Erewash Borough Council

This public procurement record has 1 release in its history.

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11 Aug 2026 at 08:48

UK7 - Contract Details Notice
Summary of the contracting process

Erewash Borough Council procured a waste management software system for its waste and fleet operations. The requirement is for industry-specific software supporting the council’s operational management of waste services and fleet activity. The buying organisation is Erewash Borough Council, based in Ilkeston, and delivery is in the United Kingdom. The procurement comprised a single lot. This is a software supply requirement rather than a works contract or a general professional services commission, so relevant businesses are software developers, implementation partners and suppliers of systems designed for waste, fleet or related operational environments. The awarded supplier is based in Godalming, although the service is for Erewash Borough Council’s operations.

The procurement is complete and has been awarded through a direct, below-threshold procedure without competition. The contract was signed on 28 July 2026 and runs from 29 July 2026 to 28 July 2029, with a maximum possible extension to 28 July 2031. The contract value is £153,525 excluding VAT and £184,230 including VAT. There is an option to extend for two further 12-month periods, subject to funding, business need and satisfactory performance. WHITESPACE WORK SOFTWARE LIMITED was awarded the contract. The evaluation route was a non-competitive direct award, and the award covers the single lot for the waste management software system.

This award demonstrates a defined requirement from Erewash Borough Council for specialist software supporting waste and fleet operations. A credible future competitor would need to provide an industry-specific system rather than generic office software, with functionality suited to the operational management of waste services and vehicle fleets. Suppliers with established products, relevant implementation experience and the capacity to support a council-wide operational system would be well placed. The incumbent is a small or medium-sized enterprise, indicating that the requirement can be delivered by an appropriately scaled specialist software business rather than only by a large systems integrator. Businesses should be able to evidence reliable service performance, operational understanding and support for a public-sector customer.

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Notice Information

Notice Title

PROC3 26-24 Waste Management Software System

Notice Description

Waste Management Software System for waste & fleet operations

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e0c4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075992-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£153,525 £100K-£500K

Notice Dates

Publication Date
11 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
28 Jul 20261 months ago
Contract Period
29 Jul 2026 - 28 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Erewash Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ILKESTON
Postcode
DE7 5RP
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
Not specified
Local Authority
Erewash
Electoral Ward
Little Hallam
Westminster Constituency
Erewash

Supplier Information

Number of Suppliers
1
Supplier Name

WHITESPACE WORK SOFTWARE LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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