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Library Management System

The Mayor and Commonalty and Citizens of the City of London

This public procurement record has 1 release in its history.

Planning

11 Aug 2026 at 11:41

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The City of London intends to procure a library management system and associated managed services. The requirement covers software compatible with Bibliotheca RFID technology and the OverDrive and Bolinda electronic-resource platforms, with a central desktop for storing and organising non-book holdings. It also includes management-report templates and custom reporting, online public access catalogue and web user access, cataloguing with City of London oversight and control, acquisitions support including electronic data interchange invoicing, and ongoing support, maintenance and training. This is a library software and systems-support requirement for the City of London, aimed at managing library collections, acquisitions, user access and operational reporting through a central service.

This procurement is at the planning stage: the City of London has set out its intention to procure, but there is no invitation to tender yet. It is described as a below-threshold procurement and is planned as a single lot. The buyer has scheduled preliminary market engagement, with supplier registration and participation through its procurement portal expected by 25 August 2026. The anticipated contract period is from 1 June 2027 to 1 June 2030. The published information sets out the required service scope, but does not yet establish a tender procedure, evaluation method or contract value. Suppliers should treat the dates as the buyer’s current expectations while preparing for a later market opportunity.

The requirement will suit library software providers and managed-service specialists able to deliver and support a complete library management platform rather than a standalone application. Relevant suppliers will need experience integrating library systems with Bibliotheca RFID technology and the OverDrive and Bolinda e-resource platforms. Useful capability includes managing book and non-book holdings, cataloguing workflows, online public access catalogues, web user access, acquisitions processes and electronic data interchange invoicing. The buyer is also looking for configurable reporting, ongoing technical support, maintenance and user training, so suppliers with established implementation, service-management and customer-support teams should be well placed. Businesses can use the engagement stage to explain their capabilities and help shape the future requirement.

How relevant is this notice?

Notice Information

Notice Title

Library Management System

Notice Description

The City of London has a contract to provide: - a managed service which has compatibility with Bibliotheca RFIDs and e-resources (Overdrive and Bolinda) and the ability to store and organise non book holdings through a central desktop - management report templates and custom reporting - OPAC/Web User Access - Cataloguing/City of London oversight/control - Acquisitions support, including EDI invoicing - Ongoing support and maintenance and training

Planning Information

Please register as a supplier on https://cityoflondon.ukp.app.jaggaer.com/ and search for pqq_99 - Preliminary Market Engagement (PME) - Library Management System.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e11b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076144-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48160000 - Library software package

48161000 - Library management system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Aug 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jun 2027 - 1 Jun 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Mayor and Commonalty and Citizens of the City of London
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CITY OF LONDON
Postcode
EC2P 2EJ
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
Not specified
Local Authority
Islington
Electoral Ward
Clerkenwell
Westminster Constituency
Islington South and Finsbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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