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Durban House - Document storage and retrieval Service

West Sussex County Council

This public procurement record has 1 release in its history.

Award

11 Aug 2026 at 11:48

Award Notice
Summary of the contracting process

West Sussex County Council procured document management services for Durban House, specifically the storage, collection and transfer of boxed documents. The requirement covers document storage and retrieval, with activity delivered across West Surrey and West Sussex. It was a call-off from ESPO Framework 390_22, the framework for document management solutions. The buying organisation is West Sussex County Council, a local authority based in Chichester. The procurement was classified as document management services. The physical handling element involved uplifting boxes, transferring them and storing them securely for later retrieval. This is therefore relevant to archive storage companies, records management providers, document logistics operators and businesses able to manage boxed records across the specified West Sussex and Surrey areas.

The procurement has been awarded and the contract is active. West Sussex County Council used a limited procedure for a direct award from the ESPO framework, without prior publication of a call for competition. The award went to Offsite Archive Storage and Integrated Services (UK) Limited. The contract value is £234,221. The contract was signed on 6 July 2026. The requirement was evaluated on price. The single lot covering storage, uplift and transfer of boxes is recorded as cancelled, although an active award and active contract are recorded against it. One bid was reported for the lot. The direct award rationale states that the procurement fell outside the scope of the relevant directive.

This award indicates established demand from West Sussex County Council for outsourced boxed-record storage, archive logistics and retrieval support. A credible competitor for a future requirement would need secure storage capacity, controlled collection and transfer processes, and the operational ability to manage boxed documents reliably across West Sussex and West Surrey. Relevant experience should include records management, archive storage, inventory control, retrieval fulfilment and chain-of-custody handling. The procurement was made through a direct ESPO framework award, so suppliers seeking comparable work with this buyer would also benefit from understanding the framework’s routes, terms and eligibility requirements. The selected supplier was a large business, indicating that capacity and dependable operational infrastructure were important features of the successful offer.

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Notice Information

Notice Title

Durban House - Document storage and retrieval Service

Notice Description

Call-off ESPO Framework 390_22 Document Management Solutions Document storage and retrieval Service at Durban house

Procurement Information

A direct award of ESPO

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e120
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076150-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72512000 - Document management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£234,221 £100K-£500K

Notice Dates

Publication Date
11 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
6 Jul 20261 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Sussex County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHICHESTER
Postcode
PO19 1RQ
Postcode Area
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
TLJ27 West Sussex (South West), TLJ28 West Sussex (North East)
Local Authority
Chichester
Electoral Ward
Chichester Central
Westminster Constituency
Chichester

Supplier Information

Number of Suppliers
1
Supplier Name

OFFSITE ARCHIVE STORAGE AND INTEGRATED SERVICES (UK) LIMITED

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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