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HR & Payroll System

Sovini Ltd

This public procurement record has 1 release in its history.

Tender

11 Aug 2026 at 16:27

UK4 - Tender Notice
Summary of the contracting process

Sovini Limited is procuring an integrated human resources and payroll system for its workforce, combining HR, payroll, time accounting and financial systems functionality with associated personnel and payroll services. The solution is intended to create a single source of workforce data, improve employee and manager self-service through desktop and mobile access, automate workflows and approvals, manage documents digitally, and strengthen payroll accuracy and statutory compliance. It must support management reporting, analytics, workforce planning, organisational growth and changing ways of working. The requirement also covers data quality, governance, auditability and GDPR compliance, integration with Microsoft and other corporate applications, and a scalable platform for innovation and future AI-enabled capabilities. Delivery is in Merseyside.

The procurement has reached tender: Sovini invited suppliers to submit initial offers through an open procedure using a Competitive Flexible Procedure. The process has three stages: initial tender, dialogue with selected higher-scoring suppliers, and final tenders for award of the Most Advantageous Tender. Enquiries had to be submitted by 2 September 2026 at 23:59, and tender submissions by 11 September 2026 at 12:00. The contract is valued at £600,000 gross. Its initial term runs from 1 April 2028 to 31 March 2032, with an extension option of up to 24 months in 12-month intervals, ending no later than 31 March 2034. The intended award date is 8 March 2027. Evaluation is cost 30%, functional specification 40% and quality questions 30%.

This opportunity suits suppliers of integrated HR and payroll platforms, payroll and personnel services, and related financial or time-accounting software. Strong candidates will be able to deliver intuitive employee and manager self-service across desktop and mobile devices, workflow automation, configurable approvals, digital document management and accurate, compliant payroll processing. Relevant capability includes management information, analytics, workforce planning, data governance, audit trails and GDPR controls. Suppliers should be able to integrate the platform with Microsoft products and wider corporate applications, while supporting organisational growth, restructuring and changing working practices. The buyer is seeking a scalable solution capable of accommodating innovation and future AI-enabled functionality. The requirement is identified as suitable for small and medium-sized enterprises and voluntary, community or social enterprises.

How relevant is this notice?

Notice Information

Notice Title

HR & Payroll System

Notice Description

The Authority's key objectives are to: *Implement a single, integrated HR and Payroll solution that provides a single source of truth for workforce data. *Improve employee and manager experience through intuitive self-service functionality accessible via desktop and mobile devices. *Reduce manual administration through workflow automation, configurable approvals and digital document management. *Strengthen payroll efficiency, accuracy and statutory compliance. *Enhance management reporting, analytics and workforce planning capabilities. *Support future organisational growth, restructuring and changes in ways of working. *Improve data quality, governance, auditability and GDPR compliance. *Enable integration with the Authority's wider Microsoft ecosystem and corporate applications. *Provide a scalable platform that supports innovation, emerging technologies and future AI-enabled capabilities. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Bootle:-Time-accounting-or-human-resources-software-package./E6PVD2MG48 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/E6PVD2MG48

Lot Information

Lot 1

Renewal: The contract can be extended for up to 24-months in 12 month intervals.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e1c9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076407-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48442000 - Financial systems software package

48450000 - Time accounting or human resources software package

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
£600,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Aug 20261 months ago
Submission Deadline
11 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2028 - 31 Mar 2032 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Sovini Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BOOTLE
Postcode
L30 6UR
Postcode Area
Liverpool
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD73 Sefton
Delivery Location
TLD7 Merseyside
Local Authority
Sefton
Electoral Ward
Netherton and Orrell
Westminster Constituency
Bootle

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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