HR & Payroll System

{
    "tag": [
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    ],
    "id": "ocds-h6vhtk-06e1c9-2026-08-11T16:27:17+01:00",
    "date": "2026-08-11T16:27:17+01:00",
    "ocid": "ocds-h6vhtk-06e1c9",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PDDW-2534-TWPT",
            "name": "Sovini Limited",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PDDW-2534-TWPT"
            },
            "address": {
                "streetAddress": "Unit 1 Heysham Road, Dunnings Bridge Road",
                "locality": "Bootle",
                "postalCode": "L30 6UR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKD73"
            },
            "contactPoint": {
                "email": "procurement@sovini.co.uk",
                "telephone": "0333 733 1200"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PDDW-2534-TWPT",
        "name": "Sovini Limited"
    },
    "tender": {
        "id": "ocds-h6vhtk-06e1c9",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "HR & Payroll System",
        "description": "The Authority's key objectives are to: *Implement a single, integrated HR and Payroll solution that provides a single source of truth for workforce data. *Improve employee and manager experience through intuitive self-service functionality accessible via desktop and mobile devices. *Reduce manual administration through workflow automation, configurable approvals and digital document management. *Strengthen payroll efficiency, accuracy and statutory compliance. *Enhance management reporting, analytics and workforce planning capabilities. *Support future organisational growth, restructuring and changes in ways of working. *Improve data quality, governance, auditability and GDPR compliance. *Enable integration with the Authority's wider Microsoft ecosystem and corporate applications. *Provide a scalable platform that supports innovation, emerging technologies and future AI-enabled capabilities. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Bootle:-Time-accounting-or-human-resources-software-package./E6PVD2MG48 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/E6PVD2MG48",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48450000",
                        "description": "Time accounting or human resources software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48442000",
                        "description": "Financial systems software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79631000",
                        "description": "Personnel and payroll services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKD7",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 600000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The Contracting Authority is conducting this procurement using a Competitive Flexible Procedure in accordance with the Procurement Act 2023. The procurement will be undertaken in three stages: Stage 1 - Initial Tender Submission (Invitation to Tender) Interested suppliers are invited to submit an initial tender in response to the procurement documents. Initial tenders will be evaluated against the published selection and award criteria. Stage 2 - Dialogue Stage Following evaluation of the initial tenders, the Authority intends to reduce the number of participating suppliers. The highest scoring suppliers, as detailed within the procurement documents, will be invited to participate in dialogue meetings. The purpose of the dialogue stage is to: Clarify the Authority's requirements; Explore potential solutions and innovation; Discuss delivery methodologies, risks and opportunities; Refine aspects of the specification and contractual arrangements where appropriate. Following completion of the dialogue stage, the Authority reserves the right to refine its requirements and issue updated procurement documentation. Stage 3 - Invitation to Submit Final Tenders (ISFT) Suppliers remaining in the process following dialogue will be invited to submit a final tender based on the Authority's final requirements. Final tenders will be evaluated in accordance with the published award criteria and weightings. The Authority intends to award the contract to the supplier submitting the Most Advantageous Tender (MAT). The Authority reserves the right to vary the number of suppliers progressing at each stage and to conduct the procedure in accordance with the provisions set out in the procurement documents."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://www.delta-esourcing.com/delta/buyers/tenders/viewTenderStatus.html?id=1057771344#",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-09-11T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-09-02T23:59:59+01:00"
        },
        "awardPeriod": {
            "endDate": "2027-03-08T23:59:59+00:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 600000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Criterion 1",
                            "description": "Cost Analysis",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 2",
                            "description": "Functional Spec",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 3",
                            "description": "Quality Questions",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2028-04-01T00:00:00+01:00",
                    "endDate": "2032-03-31T23:59:59+01:00",
                    "maxExtentDate": "2034-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract can be extended for up to 24-months in 12 month intervals."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1057795286",
                "documentType": "biddingDocuments",
                "url": "https://www.delta-esourcing.com/delta/buyers/tenders/viewTenderStatus.html?id=1057771344#"
            },
            {
                "id": "L-1057795302",
                "documentType": "technicalSpecifications",
                "url": "https://www.delta-esourcing.com/delta/buyers/tenders/viewTenderStatus.html?id=1057771344#"
            },
            {
                "id": "076407-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/076407-2026",
                "datePublished": "2026-08-11T16:27:17+01:00",
                "format": "text/html"
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        ]
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    "language": "en"
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