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Future Catering and Canteen Provision at Gwent Police Headquarters

Police and Crime Commissioner for Gwent

This public procurement record has 1 release in its history.

Planning

12 Aug 2026 at 11:06

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Police and Crime Commissioner for Gwent is exploring future catering and canteen services at Gwent Police Headquarters in Cwmbran. The anticipated requirement concerns the operation, management and development of the existing canteen facilities, covering workplace food service, café, restaurant, hospitality and related catering operations. The buyer is seeking views on potential operating models, service delivery options, ways to improve use of the facility, commercial viability, innovation, best practice, investment needs, sustainability and social value. The work is categorised as canteen and catering services. It is intended for delivery at Gwent Police Headquarters and is a service requirement rather than a supply of goods or construction works.

This process is at the planning stage and is a preliminary market engagement exercise, not a formal procurement or invitation to tender. Gwent Police intends to use supplier feedback to shape its future procurement strategy and service requirements. Individual site visits at Gwent Police Headquarters are planned, with suppliers registering interest and agreeing arrangements separately. The engagement period is expected to run from 12 August 2026 to 28 August 2026, with the end date stated as subject to agreement. The buyer’s indicative contract period is 1 January 2027 to 1 January 2029. No contract will be awarded through this engagement, and participation will not provide an advantage in any later tender. A future procurement, if pursued, will be advertised separately.

This engagement will suit established catering operators, café and restaurant businesses, hospitality providers and workplace food service specialists preparing for a possible future tender. Relevant suppliers are likely to bring experience in operating, managing or developing workplace canteens and in designing commercially viable services around existing facilities. Useful preparation includes evidence of improving customer use and service performance, developing practical operating models, and identifying investment or development requirements. The buyer is also seeking innovative ideas, sector best practice, sustainable delivery and social value outcomes, so suppliers with strong environmental, community or responsible-sourcing approaches may be well placed to contribute. Businesses can use the site visit and engagement to understand the facility and present informed options, but this stage does not allow bids or lead directly to a contract.

How relevant is this notice?

Notice Information

Notice Title

Future Catering and Canteen Provision at Gwent Police Headquarters

Notice Description

Gwent Police is undertaking a Preliminary Market Engagement exercise to inform the future provision of catering and canteen services at Gwent Police Headquarters, Cwmbran. Prior to commencing any formal procurement process, Gwent Police wishes to engage with the market to gain an understanding of the options available for the operation, management and development of the existing canteen facilities. This engagement will help shape any future procurement strategy and service requirements. Scope of Engagement Gwent Police is seeking input from suppliers with experience in the provision of catering, cafe, restaurant, hospitality and workplace food service operations. Suppliers are invited to review the existing facilities and provide feedback on: - Potential operating models. - Service delivery options. - Opportunities for improving utilisation of the facility. - Commercial viability considerations. - Innovation and best practice within the sector. - Potential investment requirements. - Sustainability and social value opportunities. Site Visits Interested suppliers are invited to attend an individual site visit at Gwent Police Headquarters. To ensure commercial confidentiality and to accommodate operational requirements, site visits will be arranged on an individual basis. Suppliers will not attend site visits jointly and no group engagement sessions will be held. Suppliers wishing to participate should register their interest during the engagement period by contacting: Anna Rogala Senior Procurement Specialist Email: anna.rogala@gwent.police.uk and Rachel McLaren as well as Jamie Jones Estates Department Email: Rachel.McLaren@gwent.police.uk / Jamie.Jones2@gwent.police.uk Following registration, a mutually convenient date and time for the site visit will be arranged. Suppliers should provide: - Organisation name. - Contact name and details. - Names of proposed attendees. - Any specific areas of interest they wish to discuss during the visit. Important Information This notice is issued solely for the purpose of preliminary market engagement and information gathering. Participation in this exercise: - Does not constitute a formal procurement process. - Does not commit Gwent Police to undertake any future procurement. - Will not provide any supplier with an advantage in any future tender process. - Will not result in the award of any contract. Should Gwent Police decide to proceed with a procurement exercise, this will be advertised separately in accordance with the applicable procurement regulations. Engagement Period: 12/08/2026 to - 28/08/2026 to be agreed Gwent Police welcomes responses from all interested suppliers and looks forward to engaging with the market.

Planning Information

Interested suppliers are invited to attend an individual site visit at Gwent Police Headquarters. To ensure commercial confidentiality and to accommodate operational requirements, site visits will be arranged on an individual basis. Suppliers will not attend site visits jointly and no group engagement sessions will be held. Suppliers wishing to participate should register their interest during the engagement period by contacting: Anna Rogala Senior Procurement Specialist Email: anna.rogala@gwent.police.uk and Rachel McLaren as well as Jamie Jones Estates Department Email: Rachel.McLaren@gwent.police.uk / Jamie.Jones2@gwent.police.uk Following registration, a mutually convenient date and time for the site visit will be arranged. Suppliers should provide: - Organisation name. - Contact name and details. - Names of proposed attendees. - Any specific areas of interest they wish to discuss during the visit. Engagement Period: 12/08/2026 to 28/08/2026 - to be agreed

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e247
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076616-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55500000 - Canteen and catering services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
28 Aug 20261 day to go
Award Date
Not specified
Contract Period
1 Jan 2027 - 1 Jan 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Police and Crime Commissioner for Gwent
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LLANTARNAM
Postcode
NP44 3FW
Postcode Area
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL Wales
Local Authority
Torfaen
Electoral Ward
Llantarnam
Westminster Constituency
Torfaen

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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