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Spot Vehicle Rental - HWRC Emergencies

Thurrock Council

This public procurement record has 2 releases in its history.

TenderCancellation

14 Aug 2026 at 12:46

UK12 - Procurement Termination Notice
Award

12 Aug 2026 at 13:53

UK5 - Transparency Notice
Summary of the contracting process

Thurrock Council sought spot vehicle rental for emergency back-up supporting statutory services, including refuse collection, household waste recycling centres and street services. The requirement covered heavy-duty vehicles and related repair and maintenance services, with vehicles supplied in the types and timeframes required by the council. Specific vehicle types included refuse vehicles, road sweepers and roll-on roll-off vehicles for household waste recycling centre operations. The procurement was prompted by an urgent need to replace a broken-down roll-on roll-off vehicle and keep statutory operations and the household waste recycling centre open. The buying organisation is Thurrock Council, based in Grays, Essex. The work concerns vehicle supply and associated support for the council’s operational services.

The procurement reached the awarded stage but the award was cancelled on 14 August 2026. Riverside Truck Rental Limited was the selected supplier before cancellation. The award value was £74,000 excluding VAT (£88,800 including VAT). Thurrock Council used a direct award below the applicable threshold, without competition, under the Public Contracts Act 2023 framework; the award record also refers to the supplier ranking first on TPPLCSKL03 under the earlier PCR2015 rules. The proposed contract period was 18 August 2026 to 17 August 2028, with an extension potentially available until 17 August 2029. The award carried a future signature milestone due on 18 August 2026 and was for one lot.

This procurement indicates demand from Thurrock Council for rapid access to heavy-duty municipal vehicles when operational failures threaten statutory services. Suppliers well placed for comparable requirements would need to provide refuse vehicles, road sweepers and roll-on roll-off vehicles, together with dependable repair and maintenance support. The requirement favours operators able to mobilise suitable vehicles within a defined emergency timeframe and maintain service continuity for refuse, household waste recycling centre and street operations. A credible competitor would also benefit from experience supplying public-sector or municipal fleets, the capacity to provide replacement vehicles at short notice, and a practical service network covering the council’s operating area. Familiarity with public-sector vehicle rental routes and relevant purchasing arrangements would help when demonstrating suitability for future comparable requirements.

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Notice Information

Notice Title

Spot Vehicle Rental - HWRC Emergencies

Notice Description

To supply vehicles for back-up emergencies within a set timeframe and of certain types that the council require for statute services such as refuse , HWRC , streets. To include refuse vehicles, sweepers , roll on roll off for the HWRC. There is presently an extreme urgency to replace a broken down RoRo to keep up statutory operations and the HWRC open.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e2a0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077669-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

CPV Codes

34140000 - Heavy-duty motor vehicles

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£74,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
12 Aug 20262 weeks ago
Contract Period
18 Aug 2026 - 17 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Thurrock Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GRAYS
Postcode
RM17 6SL
Postcode Area
Romford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH32 Thurrock
Delivery Location
Not specified
Local Authority
Thurrock
Electoral Ward
Grays Riverside
Westminster Constituency
Thurrock

Supplier Information

Number of Suppliers
1
Supplier Name

RIVERSIDE TRUCK RENTAL LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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