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T2715 - Supply of Original Equipment Manufacturer (OEM) approved parts to support vehicle warranty

Belfast City Council

This public procurement record has 2 releases in its history.

Award

22 Oct 2026 at 12:08

UK6 - Contract Award Notice
Tender

12 Aug 2026 at 16:54

UK4 - Tender Notice
Summary of the contracting process

Belfast City Council procured original equipment manufacturer-approved spare parts for its vehicle fleet, to maintain existing vehicle warranties across several manufacturers. The requirement covers parts for Fiat, Dennis Eagle, DAF, Iveco, Scarab, Schmidt and John Deere vehicles. These are vehicle parts and accessories, including spare parts for goods vehicles, vans and cars. Delivery is in Belfast. The procurement was divided into seven manufacturer-specific lots, allowing suppliers to focus on the makes for which they can provide approved parts. The requirement is aimed at suppliers able to source and supply genuine or OEM-approved components for the Council’s range of vehicles, rather than general vehicle maintenance or unrelated parts supply.

The procurement has been awarded following an open procedure. Donnelly Bros Belfast Limited was selected for Fiat parts at £40,000; Manvik Plant & Hire Ltd for Dennis Eagle parts at £900,000; NI Trucks Limited for Iveco parts at £190,000; McCreath Taylor NI Ltd for Scarab parts at £160,000; and R.D. Mechanical Services Ltd for Schmidt parts at £1,080,000. Awards are also recorded for the DAF and John Deere lots. The award date was 22 October 2026. The listed contracts run from 4 November 2026 to 3 November 2027, with options for annual renewal for up to four further years. The original tender deadline was 8 September 2026. Price carried 90% of the evaluation and social value 10%.

This procurement demonstrates recurring demand from Belfast City Council for manufacturer-specific parts that preserve warranties across a mixed fleet. Suppliers competing for a similar requirement would need to be authorised OEM distributors for the relevant vehicle or equipment brands and able to supply the parts reliably. The Council’s stated selection requirements also covered insurance, compliance with the Modern Slavery Act, ethical procurement and fair treatment of the supply chain, environmental procedures, and HR policies. A credible supplier would need to evidence these arrangements as well as offer competitive pricing and a clear social value contribution. The lots were considered suitable for small and medium-sized businesses, and the awards went to suppliers ranging from SMEs to a larger business, indicating that suppliers with focused brand expertise may be relevant alongside larger operators.

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Notice Information

Notice Title

T2715 - Supply of Original Equipment Manufacturer (OEM) approved parts to support vehicle warranty

Notice Description

The Council has completed a tender process to find from suitably qualified and experienced economic operators 'Bidders' for the supply of Original Equipment Manufacturers 'OEMs' vehicle parts to support existing vehicle warranties across a range of different OEMs.

Lot Information

Lot 1 - OEM approved parts for Fiat vehicles

Renewal: 4 years (1+1+1+1)

OEM approved parts for Dennis Eagle vehicles

Renewal: 4 years (1+1+1+1)

OEM approved parts for DAF vehicles

Renewal: 4 years (1+1+1+1)

OEM approved parts for Iveco vehicles

Renewal: 4 years (1+1+1+1)

OEM approved parts for Scarab vehicles

Renewal: 4 years (1+1+1+1)

OEM approved parts for Schmidt vehicles

Renewal: 4 years (1+1+1+1)

OEM approved parts for John Deere vehicles

Renewal: 4 years (1+1+1+1)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e307
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099925-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34300000 - Parts and accessories for vehicles and their engines

34330000 - Spare parts for goods vehicles, vans and cars

Notice Value(s)

Tender Value
£2,450,000 £1M-£10M
Lots Value
£2,450,000 £1M-£10M
Awards Value
£2,370,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
22 Oct 20265 days ago
Submission Deadline
8 Sep 2026Expired
Future Notice Date
Not specified
Award Date
22 Oct 20265 days ago
Contract Period
4 Nov 2026 - 3 Nov 2027 6-12 months
Recurrence
2031-04-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active, Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Belfast City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT2 8DJ
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN06 Belfast
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
5
Supplier Names

Donnelly Bros Belfast Ltd

Manvik Plant and Hire Ltd

NI TRUCKS LTD

MCCREATH TAYLOR (NI) LIMITED

R D Mechanical Services Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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