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3 years warranty extensions for Pro-support NBD with keep hard disks

The Police and Crime Commissioner for Cambridgeshire

This public procurement record has 1 release in its history.

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13 Aug 2026 at 08:54

UK7 - Contract Details Notice
Summary of the contracting process

The Police and Crime Commissioner for Cambridgeshire procured three-year warranty extensions for ProSupport next-business-day service, with the customer retaining the hard disks. The requirement covers nine PowerEdge R640 servers, identified by their individual asset references, supporting the buyer’s server hardware estate. This is a goods procurement for support equipment and warranty-related server protection rather than new server supply, installation or general IT consultancy. The buying organisation is the Police and Crime Commissioner for Cambridgeshire. The equipment supports policing and public-sector operations in Cambridgeshire, with the buyer based in Huntingdon. Suppliers relevant to this requirement would provide manufacturer-aligned server warranty extensions and manage support arrangements for a defined fleet of existing enterprise servers.

The procurement has been awarded and the single lot is complete. It used a below-threshold limited competition. Softcat Limited was selected as supplier, and the contract was signed on 26 May 2026. The active contract runs from 27 May 2026 to 28 May 2026, while the requirement itself describes three-year warranty extensions for the listed servers. The contract value is £48,238.51 excluding VAT and £57,886.21 including VAT. Evaluation details are not set out beyond the limited-competition route. The awarded requirement covers one lot and the contract title is “3 years warranty extensions for Pro-support NBD with keep hard disks”. The procurement is below the applicable threshold.

This requirement is relevant to suppliers specialising in enterprise server support, hardware maintenance and warranty services, particularly those able to provide ProSupport next-business-day extensions for PowerEdge R640 equipment. A credible competitor would need access to the relevant manufacturer warranty or support channel, accurate asset and serial-number management, and the operational capacity to coordinate fault handling and next-business-day service across a defined server fleet. The keep-hard-disks condition is commercially important: suppliers must support repair or replacement arrangements while allowing the police customer to retain failed storage media. Experience serving public-sector or other operationally sensitive organisations would strengthen a bid, as would clear processes for service escalation, entitlement verification, reporting and continuity across multiple existing servers.

How relevant is this notice?

Notice Information

Notice Title

3 years warranty extensions for Pro-support NBD with keep hard disks

Notice Description

quotes for 3 years warranty extensions for Pro-support NBD with keep hard disks for the below servers HLXZSK3 01/12/2026 PowerEdge R640 JLXZSK3 01/12/2026 PowerEdge R640 2MXZSK3 01/12/2026 PowerEdge R640 1MXZSK3 01/12/2026 PowerEdge R640 DV9YYK3 03/12/2026 PowerEdge R640 HV9YYK3 03/12/2026 PowerEdge R640 FV9YYK3 03/12/2026 PowerEdge R640 GV9YYK3 03/12/2026 PowerEdge R640 459BNM3 26/01/2027 PowerEdge R640

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e328
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077019-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

CPV Codes

35820000 - Support equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£48,238 Under £100K

Notice Dates

Publication Date
13 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
26 May 20263 months ago
Contract Period
27 May 2026 - 28 May 2026 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police and Crime Commissioner for Cambridgeshire
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HUNTINGDON
Postcode
PE29 9LA
Postcode Area
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
Huntingdonshire
Electoral Ward
Huntingdon North
Westminster Constituency
Huntingdon

Supplier Information

Number of Suppliers
1
Supplier Name

Softcat Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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