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Electoral Software Services

Reading Borough Council

This public procurement record has 1 release in its history.

Award

13 Aug 2026 at 16:44

Award Notice
Summary of the contracting process

Reading Borough Council procured electoral software services for its electoral administration. The requirement covers software to support elections, canvassing and year-round voter registration, together with training and support for software users. It combines software products and related information technology support services, including software support and associated technical assistance. The work is for the council’s electoral services and is delivered in Reading, Berkshire. The buyer is Reading Borough Council, a local authority. The requirement is therefore relevant to suppliers providing electoral management or voter registration systems, particularly those able to support both scheduled elections and continuing electoral administration. It also suits providers with established training and user-support functions, rather than suppliers offering general-purpose software without electoral-service capability.

This procurement is complete and has resulted in an active award and contract. Reading Borough Council used a limited procedure without publishing a prior call for competition, through a call-off from the Crown Commercial Service G-Cloud 14 Framework, Lot 2 for cloud software. The stated rationale was that the procurement fell outside the relevant directive’s scope. Civica Election Services was awarded the contract. The recorded contract value is £92,880. The contract was signed on 1 January 2026. One bid was recorded, and price was the stated award criterion. The procurement was structured as one lot covering the full electoral software, training and user-support requirement. The award is active and the contract is active.

This procurement demonstrates demand from a local authority for a combined electoral software and support service, covering elections, canvassing and continuous voter registration rather than a single election event. A credible competitor for a future requirement would need a functioning electoral management or registration platform, the capacity to support election activity and year-round records, and the ability to provide dependable software-user training and ongoing support. Experience delivering cloud software through a public-sector framework would be commercially relevant, because this buyer used a G-Cloud call-off route. Suppliers should also be able to demonstrate operational resilience, responsive technical assistance and a clear understanding of electoral administration. The requirement is most relevant to established specialist providers or suitably experienced technology firms with public-sector delivery capability.

How relevant is this notice?

Notice Information

Notice Title

Electoral Software Services

Notice Description

Software Contract for Electoral Services for Elections, Canvass and all year-round Registration. To also include Software training and support for Software Users.

Lot Information

Lot 1

Software Contract for Electoral Services for Elections, Canvass and all year-round Registration. To also include Software training and support for Software Users.

Procurement Information

The award of this contract was via a call-off contract awarded under the Crown Commercial Service G-Cloud 14 Framework Agreement (RM1557.14, Lot 2: Cloud software), Public Contracts Regulations 2015.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e3f3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077402-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£92,880 Under £100K

Notice Dates

Publication Date
13 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Jan 20267 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Reading Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
READING
Postcode
RG1 2LU
Postcode Area
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
TLJ South East (England)
Local Authority
Reading
Electoral Ward
Abbey
Westminster Constituency
Reading Central

Supplier Information

Number of Suppliers
1
Supplier Name

Civica Election Services

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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