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Facilities Management Software

CORNWALL PARTNERSHIP NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

Award

14 Aug 2026 at 09:39

UK5 - Transparency Notice
Summary of the contracting process

Cornwall Partnership NHS Foundation Trust procured facilities management software, comprising a software licence fee and professional services. The requirement is for software packages and information systems supporting the Trust’s facilities management activities. BESA Publications Limited, a UK small and medium-sized enterprise based in Penrith, was selected as the supplier. The buying organisation is Cornwall Partnership NHS Foundation Trust, based in Bodmin, Cornwall. The procurement covers one requirement for the Trust, with delivery associated with the Trust’s South West England operating area. This is a technology and implementation services opportunity for suppliers providing specialist facilities management software, associated licensing and professional support to NHS or other public-sector organisations.

The procurement is complete and has been awarded through a direct award procedure under the stated legal basis. The buyer justified the route on the grounds that the software is proprietary, with intellectual-property and technical reasons supporting a single-supplier award, alongside an additional repeat, extension or partial-replacement rationale. BESA Publications Limited was selected for the single lot. The award value is £185,674 excluding VAT, or £222,808 including VAT. The contract period runs from 1 September 2026 to 31 August 2031, with signature scheduled for 21 August 2026. The award is above the relevant threshold. The requirement was evaluated through a direct-award approach rather than a competitive tender, reflecting the identified proprietary software position.

This procurement indicates sustained demand from an NHS foundation trust for a specialist facilities management software platform supported by professional services. A credible competitor for a future requirement would need to provide a mature software package for facilities management, reliable licensing arrangements and the ability to deliver implementation, onboarding or related professional support. The incumbent’s position was strengthened by the buyer’s view that the software was proprietary and that intellectual-property and technical considerations pointed to a single supplier. Suppliers seeking comparable work would therefore need clear evidence of product ownership or authorised rights, technical distinctiveness, secure public-sector delivery and experience supporting complex estates or facilities operations. A UK SME has demonstrated that this type of requirement can be delivered at NHS scale.

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Notice Information

Notice Title

Facilities Management Software

Notice Description

Licence Fee and Professional Services

Procurement Information

Proprietary Software

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e430
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077506-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£185,674 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
14 Aug 20261 weeks ago
Contract Period
1 Sep 2026 - 31 Aug 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CORNWALL PARTNERSHIP NHS FOUNDATION TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BODMIN
Postcode
PL31 2QN
Postcode Area
Plymouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK3 Cornwall and Isles of Scilly
Small Region (ITL 3)
TLK30 Cornwall and Isles of Scilly
Delivery Location
Not specified
Local Authority
Cornwall
Electoral Ward
Lanivet, Blisland & Bodmin St Lawrence
Westminster Constituency
North Cornwall

Supplier Information

Number of Suppliers
1
Supplier Name

BESA PUBLICATIONS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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