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Copyright Licensing Agency Annual License

Coventry University

This public procurement record has 2 releases in its history.

Award

14 Aug 2026 at 12:37

UK6 - Contract Award Notice
Award

14 Aug 2026 at 12:31

UK5 - Transparency Notice
Summary of the contracting process

Coventry University procured an annual copyright licence from the Copyright Licensing Agency Limited. The licence allows the university to photocopy and scan copyrighted material legally in support of teaching, learning and research. This is a higher education copyright licensing service rather than a general document-management or copying contract. The requirement applies across the university’s activities in the United Kingdom, with the buying organisation based in Coventry. The service is classified as subscription services. The procurement reflects a recurring institutional requirement for UK higher education providers that need permission to reproduce and scan material used by students, academic staff and researchers. Suppliers operating in copyright licensing, intellectual property permissions and education-sector content rights would find the subject matter most relevant.

The procurement is complete and was awarded on 14 August 2026 through a direct award. The contract was awarded to Copyright Licensing Agency Limited for £217,896.27 excluding VAT, or £261,475.53 including VAT. The contract period runs from 27 August 2026 to 31 July 2027. There was one completed lot. Coventry University justified the direct award on the basis that UK higher education institutions must hold the licence to photocopy and scan material legally, and that not holding it creates a risk of legal action by publishers and other copyright holders. The procurement also cites exclusive intellectual property rights and technical reasons, stating that the Copyright Licensing Agency is the only UK supplier for this licence. A signature was scheduled for 26 August 2026.

This award demonstrates established demand from Coventry University for a managed, institution-wide copyright licensing service supporting teaching, learning and research. A credible competitor for any future requirement would need authority to grant the relevant reproduction and scanning permissions, a clear understanding of UK copyright law, and the ability to protect the university against infringement claims from publishers and other rights holders. Relevant capability includes administering annual licences, defining permitted copying and scanning use, and supporting a higher education institution rather than individual consumers. The incumbent is a specialist SME whose position was supported by exclusive rights and technical reasons, so any alternative provider would need demonstrable legal authority, comprehensive rights coverage and a service model capable of meeting institutional compliance needs.

How relevant is this notice?

Notice Information

Notice Title

Copyright Licensing Agency Annual License

Notice Description

This is an annual license all UK Higher Education institutions, which must hold in order to legally photocopy and scan material in support of teaching, learning and research

Procurement Information

This is an annual license all UK HE institutions must hold in order to legally photocopy and scan material in support of teaching, learning and research. Risk of legal non-compliance and legal action from publishers and other copyright holders if license not held. There is no other supplier for this licence in the UK other than The Copyright Licence Agency.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e498
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077658-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79980000 - Subscription services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£217,896 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
14 Aug 20261 weeks ago
Contract Period
27 Aug 2026 - 31 Jul 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Coventry University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV1 5FB
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
Not specified
Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
1
Supplier Name

COPYRIGHT LICENSING AGENCY LIMITED(THE)

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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