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Provision of Fuel Card Solution

Together Housing Association Limited

This public procurement record has 2 releases in its history.

Tender

12 Oct 2026 at 15:51

UK4 - Tender Notice
Planning

14 Aug 2026 at 15:17

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Together Housing Association Limited and its subsidiary organisations are seeking one supplier to provide and implement a fuel card solution for their fleet. The system is intended to give the housing group safe, compliant and efficient fuel purchasing, with accurate control and monitoring of fuel expenditure and support for cost reduction and service efficiency. The fleet includes panel vans, tipper vehicles, trailers, ride-on mowers, forklifts and a timber shredder. The purchase is fuel cards and their supporting solution (CPV 30163100). Delivery is in North West England. The buyer is Together Housing Association Limited, based in Halifax. The requirement is a single-supplier arrangement rather than separate contracts for different vehicle types or service areas.

The buyer invited offers through an open procedure. The tender submission deadline was 6 November 2026 at 23:59 UTC; the stated deadline for the award decision was 23 November 2026 at 23:59 UTC. The contract period is scheduled to run from 28 January 2027 to 27 January 2030, with an option to extend for up to two additional years in annual increments. The procurement is arranged as one lot. Evaluation gives 70% weighting to the Quality Questionnaire and 30% to the Pricing Matrix. The process is therefore suited to suppliers able to submit a quality response and pricing against the buyer’s matrix. Electronic submission is permitted, and bids are to be submitted in English.

This requirement is relevant to fuel card providers able to deliver a managed solution across a mixed operational fleet of approximately 500–550 vehicles, including around 400–450 panel vans and 72 tippers, as well as specialist equipment and trailers. Suppliers should be able to provide reliable controls and monitoring that give the buyer accurate visibility of fuel spend and help identify efficiencies. The system must support safe and compliant fleet operations and be flexible enough to accommodate vehicles using electric and plug-in hybrid power, alongside conventional fuel requirements. The planned fleet transition creates a need for a solution that can adapt as vehicle requirements change. The quality-led evaluation particularly favours suppliers able to evidence a strong, practical service proposal.

How relevant is this notice?

Notice Information

Notice Title

Provision of Fuel Card Solution

Notice Description

Together Housing Association Limited and its subsidiary organisations is looking for a single Tenderer to be appointed to provide a Fuel Card Solution. The primary objective of this contract is to procure and implement a fuel card solution that supports the safe, compliant, and efficient operation of the Together Housing fleet. The solution must enable accurate control and monitoring of fuel spend, while driving down costs and introducing efficiencies across our services. This provision will cover approximately 500-550 vehicles, including around 400-450 panel vans, 72 tippers, 8 trailers, ride-on mowers, 2 forklifts, and 1 timber shredder. The system must also be flexible enough to support our transition towards EVs and plug-in hybrids, with 76 vehicles already in situ from June 2026 and approximately 70% of the fleet expected to be transitioned by 2030.

Lot Information

Lot 1

Renewal: up to 2 additional years in annual increments

Planning Information

Interested suppliers should email thgprocurementeoi@togetherhousing.co ,uk in order to receive a copy of our market engagement questionnaire Completed questionnaires should be returned by email to thgprocurementeoi@togetherhousing.co ,uk no later than the 28th of August 2026 at 5pm

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e4dc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096209-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30163100 - Agency fuel cards

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 2026Today
Submission Deadline
6 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
28 Jan 2027 - 27 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Together Housing Association Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HALIFAX
Postcode
HX1 2EB
Postcode Area
Halifax
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
TLD North West (England)
Local Authority
Calderdale
Electoral Ward
Town
Westminster Constituency
Halifax

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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