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Accident Repairs

Cleveland Fire Authority

This public procurement record has 1 release in its history.

Planning

17 Aug 2026 at 11:26

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cleveland Fire Authority intends to procure accident-damage repair services for its fleet of frontline operational and non-operational vehicles. The requirement covers both heavy goods vehicles and light vehicles, including bodywork repairs and mechanical work, with the exact extent of damage determined after each accident. Repairs are to be completed to a high standard and within an agreed timeframe. Suppliers will also need to protect and securely store the Authority’s high-value vehicles whenever they are under the supplier’s control. Genuine parts are required for frontline operational vehicles; aftermarket parts may be considered for non-operational vehicles. The service is expected to be delivered in the North East of England, under vehicle repair and maintenance services (CPV 50100000).

This procurement is at the planning stage and is currently a pre-procurement market engagement exercise, rather than an invitation to tender. Cleveland Fire Authority expects the resulting contract to run from 1 April 2027 to 31 March 2030. The Authority plans to use supplier engagement to understand the market, including suppliers’ knowledge and experience of delivering the required repair service. Interested businesses are expected to provide information for this engagement by 21 September 2026. The planned procurement comprises one lot and is marked as suitable for small and medium-sized enterprises. The procurement is below the relevant threshold. The engagement does not commit the Authority to proceeding with a future procurement exercise.

This will suit vehicle repair businesses able to handle a mixed fleet of heavy goods vehicles and light vehicles, with capability across accident-damage bodywork and mechanical repairs. Strong operational planning will be important because the damage will vary from incident to incident, and suppliers will need to agree repair dates and timescales and then deliver them reliably. Businesses should be prepared to demonstrate secure custody and storage arrangements for high-value vehicles, including vehicles used for frontline emergency operations. Experience of working with public-sector or operational fleets would be relevant. Suppliers should also be able to source and fit genuine parts for frontline vehicles, while offering suitable aftermarket-part options for non-operational vehicles. The market engagement is intended to help the Authority understand these capabilities before any competition.

How relevant is this notice?

Notice Information

Notice Title

Accident Repairs

Notice Description

Cleveland Fire Brigade (CFB) are looking for a supplier (or suppliers) who are able to undertake accident damage repair, for a range of both HGV's and Light Vehicles. The extent of accident damage can not be clarified until each accident takes place, however, we would be looking for a supplier who is able to repair both bodywork and mechanical issues when required. CFB have a range of front line operational and non-operational vehicles. Due to the nature of our work, CFB are wanting to have our vehicles repaired to both a high standard and within the fastest time possible. CFB are not expecting suppliers to undertake our work immediately, however, once a date and timeframe is agreed, we expect suppliers to be able to honor this (with the exception of exceptional circumstances). CFB's vehicle stock is of high value, and needs to be treat / stored in a way which maintains the security at all times. Suppliers are required to ensure security of our vehicles (both HGV and Light Vehicles) at all times when under the control of the supplier. CFB insist that genuine parts are used on all front line operational vehicles, after market parts will be considered for all non-operational vehicles.

Planning Information

The Brigade would like to understand more from suppliers that have knowledge and experience of delivering the service required. Please contact hbailey@clevelandfire.gov.uk if you are interested in a possible procurement opportunity. This is a pre procurement engagement only, seeking to understand supplier capability. This does not commit Cleveland Fire Brigade to any future procurement exercise.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e573
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078033-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50100000 - Repair, maintenance and associated services of vehicles and related equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
21 Sep 20264 weeks to go
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cleveland Fire Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HARTLEPOOL
Postcode
TS25 5TH
Postcode Area
Cleveland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC3 Tees Valley
Small Region (ITL 3)
TLC31 Hartlepool and Stockton-on-Tees
Delivery Location
TLC North East (England)
Local Authority
Hartlepool
Electoral Ward
Fens & Greatham
Westminster Constituency
Hartlepool

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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