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Cambridgeshire County Council Farms PPM and Reactive Maintenance Framework

Cambridgeshire County Council

This public procurement record has 1 release in its history.

Tender

17 Aug 2026 at 13:01

UK4 - Tender Notice
Summary of the contracting process

Cambridgeshire County Council is procuring minor planned and reactive maintenance services for its county-wide farm estate, one of the largest in England and Wales. The estate covers 33,000 acres and includes approximately 257 holdings occupied by 183 tenants, with 134 dwellings and more than 450 agricultural and related buildings. Suppliers can bid for one or more of three service areas: general building work, including windows, doors, plumbing and drainage; electrical services; or roller shutter door repair, maintenance, servicing and replacement. The work covers the authority’s premises throughout Cambridgeshire and includes small repairs such as leaks, boiler breakdowns, electrical faults, roof leaks and rainwater goods repairs. Contractors must also provide weekday breakdown and emergency call-out attendance when requested.

The procurement has reached tender: the council invited offers through an open procedure. Enquiries had to be submitted by 9 September 2026 at 17:00, and tenders by 23 September 2026 at 12:00. The planned award decision date is 26 October 2026. Each lot is planned to run from 16 November 2026 to 15 November 2028, with an option to extend to 15 November 2029. The estimated total value is £300,000 excluding VAT (£360,000 including VAT): £50,000 excluding VAT for general building, £200,000 for electrical services and £50,000 for roller shutter doors. Individual planned and reactive jobs will be worth up to £5,000. Price accounts for 60% and quality 40%.

This opportunity suits small and medium-sized contractors specialising in building maintenance, electrical maintenance, or roller shutter doors. A supplier can compete for one, two or all three lots, allowing a focused specialist or a broader building-services business to choose the work that matches its capability. Successful suppliers will need the practical capacity to handle frequent minor repairs across a dispersed agricultural estate, including dwellings, crop stores, implement sheds and other buildings. The requirement also suits firms able to organise responsive weekday breakdown and emergency call-outs throughout Cambridgeshire. Each lot will have three suppliers, with orders normally offered to the highest-ranked provider and passed down the ranking if that provider cannot respond.

How relevant is this notice?

Notice Information

Notice Title

Cambridgeshire County Council Farms PPM and Reactive Maintenance Framework

Notice Description

Cambridgeshire County Council's farm estate is 33,000 acres (13,400 ha) with 183 farm tenants it is the largest of its kind in England and Wales. The holdings are located across the whole of Cambridgeshire with approximately 257 holdings which are occupied by 183 tenants. 153 are either fully equipped (land, dwelling and buildings) or part equipped (land and buildings only). Currently we have 134 dwellings and 450+ buildings (crop store/implement sheds etc). The works to be provided via this framework agreement will be as follows (contractors may elect which of these lots they wish to apply for): Lot 1 - General Building Services (inc. windows/doors & drain services) Lot 2 - Electrical Services Lot 3 - Roller shutter door Services (repair, maintenance, servicing and replacement) Small planned and reactive works will have a value up to PS5k. Examples -plumbing repair (leaks, boiler break down), electrical faults (plug or light socket replacement, diagnostic fault finding), Building repairs (small roof leak, rainwater goods repair/replacement) Please note that the range of services the Authority wish to obtain via the framework agreement is intended to cover the vast majority of building services in relation to minor maintenance used by the Authority. Some of the less regularly used services or more costly projects, or more specialist services not specified above will be obtained via an alternative procurement process. The Contractor shall provide a weekday (Monday - Friday) breakdown and emergency call-out service to attend any of the Premises in the Portfolio when requested by the Contract Administrator.

Lot Information

General Building Services (inc. windows/doors & drain services)

Small planned and reactive works will have a value up to PS5k. Examples -plumbing repair (leaks, boiler break down), Building repairs (small roof leak, rainwater goods repair/replacement).

Renewal: 2 year initial contract term with an option to extend for a further 12 months.

Electrical Services

Small planned and reactive works will have a value up to PS5k. Examples - electrical faults (plug or light socket replacement, diagnostic fault finding).

Renewal: 2 year initial contract term with an option to extend for a further 12 months.

Roller shutter door Services (repair, maintenance, servicing and replacement)

Roller shutter door Services (repair, maintenance, servicing and replacement). Small planned and reactive works will have a value up to PS5k.

Renewal: 2 year initial contract term with an option to extend for a further 12 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e59b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078108-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
23 Sep 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
16 Nov 2026 - 15 Nov 2028 2-3 years
Recurrence
2026-10-26

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cambridgeshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ALCONBURY WEALD, HUNTINGDON
Postcode
PE28 4YE
Postcode Area
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLH12 Cambridgeshire CC
Local Authority
Huntingdonshire
Electoral Ward
The Stukeleys
Westminster Constituency
Huntingdon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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