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HR & Payroll System

Sheffield City Council

This public procurement record has 1 release in its history.

Planning

17 Aug 2026 at 13:38

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Sheffield City Council is preparing to procure an HR, payroll and learning management system. The requirement is for software and information systems that bring together human resources administration, payroll processing and learning management functionality in a single proposed solution. The council is using supplier input to shape its detailed requirements and decide the procurement strategy for the desired outcome. The system will support the council’s own HR, payroll and learning-management operations. The procurement is classified as goods, although suppliers would need to provide a software-based solution rather than physical products. The requirement is suitable for small and medium-sized enterprises and voluntary, community and social enterprises, so businesses of different sizes and organisational types may be relevant when the requirement reaches the market.

This process is at the planning stage and is pre-market engagement, not a formal tender or contract award. Sheffield City Council expects suppliers to submit market information by 11 September 2026. Potential providers that self-certify their solution can meet six of the seven high-level minimum requirements are expected to be invited to demonstrate a live solution during the week commencing 28 September 2026, with invitations expected during the week commencing 21 September 2026. The proposed contract period is 1 April 2027 to 31 March 2032, with renewal provision allowing it to extend to 31 March 2034. The stated procurement value is £0. One lot is planned, and the council will use responses to develop the requirements and procurement approach.

The process is most relevant to suppliers that provide integrated HR, payroll and learning management software for public-sector or similarly complex organisations. A credible solution should be capable of meeting at least six of the council’s seven stated high-level minimum requirements, because that self-certification is the basis for selection for a live product demonstration. Suppliers should therefore be ready to explain their product’s functionality across HR administration, payroll and learning management, and to demonstrate the live system remotely using Microsoft Teams or an equivalent platform. The council has not set formal assessment criteria for this market exercise, but it is seeking evidence of solution capability and market interest to inform its future requirements. This is a preparation opportunity rather than a contract that can be bid for now.

How relevant is this notice?

Notice Information

Notice Title

HR & Payroll System

Notice Description

Sheffield City Council is conducting this Pre-Market Engagement to understand the supply market for the supply of a HR Payroll and Learning Management System. The responses received will help us shape our requirements and determine the strategy we will take to achieve our desired outcome.

Planning Information

Sheffield City Council is conducting this Pre-Market Engagement to understand the supply market for the supply of a HR Payroll and Learning Management System. The responses received will help us shape our requirements and determine the strategy we will take to achieve our desired outcome. This Pre-Market exercise therefore does not constitute a formal tender and will not result in the letting of a contract. This process is solely to test the market to gather information and ascertain the level of interest in this Service. There are no formal criteria which we will use to judge your responses, and it is not our intention to provide any feedback. 2.9 All Potential Providers who self-certify that their proposed solution can meet six of the seven question detailed within Section 5 - Table 3, which are the Council high level minimum requirements for a HR Payroll and learning management system, will be invited to demonstrate their proposed live solution to the Council project team WC 28.09.2026 to aid further requirement development. Demonstrations will be via MS Teams (or equivalent) and invites will be sent to Potential Providers WC 21.09.2026 https://uk.eu-supply.com/ctm/Supplier/PublicPurchase/108281/0/0?returnUrl=ctm/Supplier/PublicTenders&b=UK

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e5a3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078127-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
11 Sep 20263 weeks to go
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Sheffield City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2HH
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE32 Sheffield
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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