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PAN3520 - Hire, Installation and Removal of Lighting and Animations

Leicester City Council

This public procurement record has 1 release in its history.

Tender

17 Aug 2026 at 14:35

UK4 - Tender Notice
Summary of the contracting process

Leicester City Council is procuring services to hire, install and remove Christmas lighting and animations for the council’s Tourism, Culture and Inward Investment Team. The work is for Town Hall Square in Leicester and covers seasonal display equipment and the associated installation and removal activity. This is a public-sector events and installation requirement, rather than a supply-only purchase: suppliers will need to provide the lighting and animations for hire and manage their deployment at the city-centre location. The requirement is categorised as installation services and event services. It may suit specialist festive lighting contractors, event production companies and installation businesses able to deliver seasonal public displays in Leicester. The council considers the opportunity suitable for small and medium-sized enterprises.

The procurement has reached tender: Leicester City Council invited offers through an open procedure. It has one lot, with an estimated value of £250,000 excluding VAT and £300,000 including VAT. Questions must be submitted by 12:00 noon on 3 September 2026, and tenders must be received by 12:00 noon on 17 September 2026. The planned award decision date is 13 October 2026. The contract is intended to run from 19 October 2026 to 18 October 2027, with options to extend for periods totalling up to four further years, to 18 October 2031. Electronic submissions in English are allowed through the EastMidsTenders portal. Evaluation is based 40% on quality and 60% on price.

This opportunity suits suppliers with an established capability in festive lighting, temporary illumination, event animations or public-space display production. Competitors will need to provide suitable equipment for hire and have the practical capacity to install it safely at Town Hall Square, then remove it after the Christmas period. Experience coordinating seasonal installations in a public or high-footfall setting would be relevant, particularly where work must be planned around the council’s tourism, culture and inward-investment activity. The requirement also favours businesses able to manage the complete service rather than only supply components: equipment provision, site installation, operation-related coordination and removal. Specialist event contractors, lighting designers with delivery teams, and experienced local or regional installation firms may therefore be well placed to compete.

How relevant is this notice?

Notice Information

Notice Title

PAN3520 - Hire, Installation and Removal of Lighting and Animations

Notice Description

Leicester City Council invites Tenders for the hire, installation and removal of lighting and animations (for the Christmas period) for its Tourism, Culture & Inward Investment Team for Town Hall Square, Leicester. A site visit is being held to the site at 10am on 25 August 2026. Suppliers shall confirm attendance via the ProContract portal. The proposed contract will be for one year with options to extend for a period or periods totalling no more than up to a further four years. Further information about the opportunity can be found in the tender documentation. Submissions must be received by 12:00 noon on 17 September 2026 at the very latest via the EastMidsTenders portal: https://www.eastmidstenders.org/index.html. Any queries/questions regarding this opportunity must be received via the ProContract portal only. To assist potential Suppliers, the link, https://supplierhelp.due-north.com/ provides helpful user guides on using the ProContract portal. Furthermore, Suppliers will be required to register on the Central Digital Platform (a Find a Tender service). To assist prospective Suppliers, Cabinet Office have published video guides with accompanying PDF user manuals which will help Suppliers understand and navigate the platform, including how to register, upload organisational information and search and bid for opportunities. Please click on the following link: https://www.gov.uk/government/collections/information-and-guidance-for-suppliers.

Lot Information

Lot 1

Renewal: The proposed contract will be for one year with options to extend for a period or periods totalling no more than up to a further four years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e5b2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078156-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

51 - Installation services (except software)

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

51000000 - Installation services (except software)

79952000 - Event services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
17 Sep 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
19 Oct 2026 - 18 Oct 2027 6-12 months
Recurrence
2031-07-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leicester City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE1 1FZ
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
TLF21 Leicester
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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