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Re-Tender for the Provision of Vehicle Bodywork and Accident Repair Services

Education Authority

This public procurement record has 1 release in its history.

Tender

17 Aug 2026 at 17:43

UK4 - Tender Notice
Summary of the contracting process

The Education Authority wants vehicle bodywork and accident repair services for its fleet, including buses, trucks and other motor vehicles and their associated equipment. The requirement covers repairs to a range of makes, models and vehicle sizes after accidents, meeting statutory vehicle compliance, construction requirements and quality standards within reasonable timescales. It is a framework for call-off work as required, divided into Northern, Southern, Western and Eastern areas across Northern Ireland. Example locations include Antrim, Ballymena, Coleraine, Armagh, Newry, Enniskillen, Derry/Londonderry, Omagh, Belfast, Dundonald, Downpatrick and Lisburn. Suppliers may need to collect and deliver vehicles to specified depots, including outside the area awarded. The buyer is the Education Authority, based in Belfast.

This re-tender has reached the tender stage: the Education Authority invited offers through an accelerated open procedure because of urgency. Enquiries were due by 28 August 2026 at 3pm, and offers were due by 2 September 2026 at 3pm. The proposed framework contract period is 1 October 2026 to 30 September 2030, with a right to make additional purchases during its validity; the anticipated award decision date is 14 September 2026. The total estimated value is £1,530,000 excluding VAT and £1,836,000 including VAT. Each of the four lots is estimated at £382,500 excluding VAT and £459,000 including VAT. Suppliers may tender for any or all lots. Cost carries 60% of the evaluation and quality 40%; the four highest-scoring suppliers in each lot will be ranked on the framework, with call-offs made without reopening competition.

This opportunity suits vehicle repair businesses able to deliver bodywork and accident repairs across one or more Northern Ireland fleet areas. Suppliers need capability covering buses, trucks and other vehicle types, a range of makes, models and sizes, and repairs that meet statutory compliance, construction and quality-assurance requirements. They must have sufficient capacity to complete work within agreed timescales, including managing workloads and any repair backlog. Collection and delivery of vehicles to specified depots may be required, including outside the supplier’s awarded area. Before repairs begin, the supplier must provide the Education Authority with a full breakdown of estimated costs and timescales and work to accepted tendered rates. The lots are identified as suitable for small and medium-sized enterprises and voluntary, community or social enterprises.

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Notice Information

Notice Title

Re-Tender for the Provision of Vehicle Bodywork and Accident Repair Services

Notice Description

*This is a re-tender of the previous Bodywork and Accident Repair Service* Due to the urgent need to establish the framework the timescales have been reduced. The EA wishes to appoint suppliers to this Framework for the Provision of Vehicle Bodywork and Accident Repair Services for the Northern, Eastern, Southern and Western EA Fleet areas on a call off as required basis. EA is not obliged to procure services exclusively from this Framework Agreement and is free to use their own in-house service if applicable. The Framework will include a range of makes/models and size of vehicle to be repaired after an accident to meet all statutory vehicle compliance and construction requirements to a quality assured standard within a reasonable timeframe. The framework will be split into 4 lots, details of which are provided within document TRN-25-013 Annex 02 Specification of Requirements. For the duration of the Framework the Suppliers appointed to each lot must have the capacity to provide all vehicle bodywork and accident repair to each area, and if required collection and or delivery of vehicles to specified depots.

Lot Information

Northern Area

*Please Note - Below are sample lists of each lots' business areas, for a more detailed lot location map, please see document TRN-25-013 Attachment 01: Fleet Vehicle Location - Tab 'Map of EA Vehicle Depot Locations'. Suppliers may be required to collect/deliver vehicles outside of the lot they have been awarded. * Antrim * Ballymena * Coleraine

Options: The right to additional purchases while the contract is valid.

Southern Area

*Please Note - Below are sample lists of each lots' business areas, for a more detailed lot location map, please see document TRN-25-013 Attachment 01: Fleet Vehicle Location - Tab 'Map of EA Vehicle Depot Locations'. Suppliers may be required to collect/deliver vehicles outside of the lot they have been awarded. * Armagh * Aughnacloy * Cookstown * Dungannon * Newry

Options: The right to additional purchases while the contract is valid.

Western Area

*Please Note - Below are sample lists of each lots' business areas, for a more detailed lot location map, please see document TRN-25-013 Attachment 01: Fleet Vehicle Location - Tab 'Map of EA Vehicle Depot Locations'. Suppliers may be required to collect/deliver vehicles outside of the lot they have been awarded. * Enniskillen: * Derry/Londonderry: * Omagh: * Strabane:

Options: The right to additional purchases while the contract is valid.

Eastern Area

*Please Note - Below are sample lists of each lots' business areas, for a more detailed lot location map, please see document TRN-25-013 Attachment 01: Fleet Vehicle Location - Tab 'Map of EA Vehicle Depot Locations'. Suppliers may be required to collect/deliver vehicles outside of the lot they have been awarded. * Belfast: * Dundonald: * Downpatrick: * Lisburn:

Options: The right to additional purchases while the contract is valid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e608
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078305-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50110000 - Repair and maintenance services of motor vehicles and associated equipment

50113100 - Bus repair services

50114100 - Truck repair services

50116000 - Maintenance and repair services related to specific parts of vehicles

Notice Value(s)

Tender Value
£1,530,000 £1M-£10M
Lots Value
£1,530,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
2 Sep 20266 days to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2030 4-5 years
Recurrence
2030-06-30

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Education Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT1 2NQ
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
Not specified
Local Authority
Belfast
Electoral Ward
Duncairn
Westminster Constituency
Belfast North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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