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Multi Functional Devices & Digital Solutions

Kent County Council (t/a Procurement Services)

This public procurement record has 1 release in its history.

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18 Aug 2026 at 17:40

UK7 - Contract Details Notice
Summary of the contracting process

Kent County Council, through its Procurement Services function, procured multi-functional devices and digital solutions for its operations. The requirement covers physical office equipment including photocopiers, printers and plotters, alongside associated digital document solutions. The procurement is classified as goods and was delivered for the council in Kent. The named buyer is Kent County Council, a sub-central public authority. The requirement was arranged as a single completed lot and reflects demand for suppliers able to provide business printing and document-management equipment rather than general information technology services. Kyocera Document Solutions UK was selected as the supplier for this requirement, indicating a procurement focused on established document solutions provision and the supply of compatible multifunctional devices, printers and related equipment.

The procurement has been awarded and the tender is complete. It used a selective procedure as a below-threshold award under a framework, and the award was not competitive at call-off stage. Kyocera Document Solutions UK received the award for the single lot. The contract was signed on 23 July 2026 and runs from 1 September 2026 to 31 August 2031. Its gross value is £38,035. The contract is active and the award is active. The stated procurement title is Multi Functional Devices & Digital Solutions. The awarded goods include photocopiers, printers and plotters. This outcome records a framework-based purchasing route rather than an open competition for the individual requirement.

This procurement is relevant to suppliers that manufacture, distribute, maintain or integrate multi-functional office devices and digital document solutions for local government customers. The requirement demonstrates a sustained need for photocopiers, printers and plotters, combined with document-management capability, within Kent County Council. A credible competitor for a future requirement would need to offer a coherent equipment and digital-solutions proposition, dependable supply, and the organisational capacity to support a public-sector customer over a multi-year contract. Experience of framework-based purchasing and below-threshold call-offs would be commercially relevant, as would the ability to provide reliable business printing and document workflows at council scale. The awarded supplier was a large specialist document-solutions business, providing a useful benchmark for supplier profile and capability.

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Notice Information

Notice Title

Multi Functional Devices & Digital Solutions

Notice Description

Y26009 Multi Functional Devices & Digital Solutions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e6f7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078726-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Below threshold - award under framework
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30121100 - Photocopiers

30232100 - Printers and plotters

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£38,035 Under £100K

Notice Dates

Publication Date
18 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
23 Jul 20261 months ago
Contract Period
1 Sep 2026 - 31 Aug 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Kent County Council (t/a Procurement Services)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KINGS HILL
Postcode
ME19 4YT
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
Not specified
Local Authority
Tonbridge and Malling
Electoral Ward
Kings Hill
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
1
Supplier Name

Kyocera Document Solutions UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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