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Unified Communications and Mobile Services - Revised

The Education Training Collective

This public procurement record has 2 releases in its history.

Award

06 Oct 2026 at 18:31

UK6 - Contract Award Notice
Tender

20 Aug 2026 at 09:48

UK4 - Tender Notice
Summary of the contracting process

The Education Training Collective is procuring unified communications and mobile services, including Microsoft Teams telephony for a wider user base of approximately 700 people. The requirement was revised after evaluation of an earlier tender showed that the original specification, focused on 350 users needing dedicated telephony, did not meet the College’s operational and user requirements. The work is telecommunications services for the Collective, with delivery in the North East of England. The tender groups the requirement as one lot.

The procurement has been awarded to Chess ICT following an open procedure. The award is dated 6 October 2026 and has a value of £256,378.74. The contract period is 1 November 2026 to 30 September 2029, with two possible 12-month renewals and an overall maximum end date of 30 September 2031. Bids were due by 14 September 2026, and the deadline for clarification questions was 4 September 2026. Price carried 30% of the evaluation weighting and quality 70%. The award is recorded as pending, with contract signature scheduled by 19 October 2026. The earlier tender was terminated and this revised procurement launched after the increased telephony-user requirement emerged.

For suppliers considering a future competition from the Education Training Collective, this award indicates demand for an integrated unified communications and mobile service, including Teams telephony at college-wide scale. A credible competitor would need to demonstrate the ability to extend telephony beyond dedicated desk-phone users and support a broad user base, alongside a solution that meets operational and user requirements. The evaluation put substantially greater weight on quality than price, so evidence of service design, implementation capability, reliability and user support is likely to matter alongside competitive commercial terms. The revised requirement also shows the importance of validating user numbers and telephony needs with the College before finalising a solution. The award followed an open procedure and attracted 15 bids, including 8 SME bids reaching the final stage.

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Notice Information

Notice Title

Unified Communications and Mobile Services - Revised

Notice Description

This is a revised version of the tender ETCP-2026-0038. Following evaluation of the tender responses, it has become apparent that the original Teams Telephony specification requires significant revision to ensure that the proposed solution meets the College's operational and user requirements. The original specification identified 350 direct dial users and was primarily focused on users requiring dedicated telephony functionality. Further consideration during the evaluation process has identified a requirement to extend Teams telephony functionality to a wider user base, with approximately 700 users requiring access to telephony functionality. Due to this change and increased scope we felt the appropriate action was to terminate the previous tender and launch a revised version, this tender is the revised version.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e832
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/094477-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

CPV Codes

64200000 - Telecommunications services

Notice Value(s)

Tender Value
£210,000 £100K-£500K
Lots Value
£210,000 £100K-£500K
Awards Value
£256,378 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
6 Oct 20262 weeks ago
Submission Deadline
14 Sep 2026Expired
Future Notice Date
Not specified
Award Date
6 Oct 20263 weeks ago
Contract Period
1 Nov 2026 - 30 Sep 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Education Training Collective
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
THORNABY
Postcode
TS17 6FB
Postcode Area
Cleveland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC3 Tees Valley
Small Region (ITL 3)
TLC31 Hartlepool and Stockton-on-Tees
Delivery Location
TLC1 Tees Valley and Durham
Local Authority
Stockton-on-Tees
Electoral Ward
Mandale & Victoria
Westminster Constituency
Middlesbrough and Thornaby East

Supplier Information

Number of Suppliers
1
Supplier Name

Chess ICT Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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